Administrative Assistant

Prismhr Hire; Wichita (KS); On-site; USD 32,000 - 48,000; Full time

Job summary

Prismhr Hire is seeking an Administrative Assistant to support daily retail operations in a fast-paced environment. The role involves handling administrative tasks, inventory duties, and customer service in a collaborative team setting.

The ideal candidate will have a high school diploma or GED, an associate degree preferred, and strong skills in Word, Excel, Outlook, and PowerPoint, with excellent communication and organizational abilities.

Qualifications

• High school diploma or GED required.
• Associate degree in Business Administration or related field preferred.
• Cash handling experience preferred.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Answer and direct telephone calls with top-tier customer service.
• Respond to customer inquiries and resolve concerns professionally.
• Assist with completing orders by phone, in person, or online.
• Open daily cash drawers and provide change for the floor.
• Prepare and distribute reports, invoices, and purchase orders.
• Maintain inventory records and update the inventory system.
• Order office and store supplies to support daily operations.
• Support events, audits, and special projects as needed.

Skills

Customer service

Communication

Organizational skills

Time management

Attention to detail

Cash handling

Education

High school diploma or GED

Associate degree in Business Administration or related field

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

We are looking for a detail-oriented and customer-focused Administrative Assistant to support daily retail operations. This position is well-suited for an individual who excels in a fast-paced environment, can effectively balance multiple responsibilities, and enjoys being a valuable resource for both customers and team members. The Administrative Assistant plays a key role in ensuring smooth store operations by providing administrative, inventory, and customer service support. Working in a dynamic retail setting, this role requires regular interaction with customers, employees, vendors, and leadership. The ideal candidate is adaptable, organized, and enjoys contributing to a collaborative and team-oriented workplace.

As our Administrative Assistant, you will:

• Answer and direct telephone calls while providing exceptional customer service.
• Respond to customer inquiries and assist with resolving concerns professionally.
• Assist with completing orders received by phone, in person or online.
• Open daily cash drawers and supplying change for the retail floor throughout the day.
• Prepare, process, and distribute reports, correspondence, invoices, purchase orders, and other business documents.
• Assist with inventory administration, shipment processing, stock tracking, and inventory system updates.
• Order and maintain office and store supplies to support daily operations.
• Compile sales and operational data and prepare reports for leadership review.
• Maintain confidential information and ensure compliance with company policies and procedures.
• Support store events, audits, special projects, and additional administrative responsibilities as needed.

What We're Looking For:

Education

• High school diploma or GED required.
• Associate degree in Business Administration or a related field preferred.

Experience

• Previous administrative, office support, or related experience preferred.
• Cash handling experience required.

Knowledge & Skills

• Knowledge of general office procedures and administrative practices.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Excellent verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Exceptional organizational and time management abilities.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion and professionalism.