Arts Office & Events Coordinator Assistant

Union College; City of Schenectady (NY); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Generous Vacation, Sick, and Personal

Winter Recess Break

Healthcare: Medical, Dental, Vision

On-Campus Fitness Facility Access

403(b) Retirement Plan

Salary Continuation Disability

Tuition Exchange

Job summary

Union College's Arts Office and Events Assistant supports the Arts Department Coordinator and delivers administrative assistance for the Music, Theater and Dance, and Visual Arts programs in Schenectady. The role handles front-office tasks, event publicity, box office support, and supervision of work-study students.

This 10-month, non-exempt on-site position requires an Associate's degree with 3+ years of office experience, proficiency in Microsoft Office and Google Apps, and strong

Qualifications

• Associate's degree with 3+ years of office support experience and/or a combination of relevant education, training, certifications, and/or work experience.
• Excellent communication and organization skills.
• Knowledge of Microsoft Office Suite, Google Apps, comfortable learning new software systems.
• Familiarity with graphic design software and social media platforms.
• Ability to multitask and handle multiple projects with varying deadlines.
• Ability to work with a large and diverse group of individuals.

Responsibilities

• Support Arts Department Coordinator by being the first point of contact in the main office, successfully assisting visitors, and speaking knowledgeably about the Music, Visual Arts, Theatre & Dance department operations, courses and events.
• Publicize multiple overlapping events for the three departments every term (design and send emails, update websites, coordinate printing and posting of publicity materials, send press releases, etc.)
• Manage and oversee all Music and Theatre & Dance box office duties (manage tickets sales through Eventbrite website, hire, train and supervise work study students for box office, house manager and usher positions).
• Support three departments and a busy main office by purchasing and maintaining office supplies and equipment, booking hotel rooms, submitting work orders, room reservations, catering, and transportation requests, etc.
• Assist in managing the Main Office work-study students.
• Other related duties as assigned by Arts Department Coordinator and department Chairs.

Skills

Communication

Organization

Microsoft Office

Google Apps

Graphic design software

Social media platforms

Education

Associate's degree with 3+ years experience

Tools

Microsoft Office Suite

Google Apps

Job description

Union College's Arts Office and Events Assistant supports the Arts Department Coordinator and delivers administrative assistance for the Music, Theater and Dance, and Visual Arts programs in Schenectady. The role handles front-office tasks, event publicity, box office support, and supervision of work-study students.

This 10-month, non-exempt on-site position requires an Associate's degree with 3+ years of office experience, proficiency in Microsoft Office and Google Apps, and strong