Arts Dept. Operations & Front Desk Coordinator

Clark University; Worcester (MA); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Paid time off

Retirement plan

Group health and dental insurance

Life insurance

Tuition

Campus amenities

Job summary

Clark University in Worcester, MA, seeks an Office Coordinator to support the Visual and Performing Arts department. You will serve as the first contact for faculty, staff, students, and visitors, manage the Traina Center front office, assist with course prep, and supervise student workers.

You will handle mail operations, equipment maintenance, and department communications, while coordinating with campus services and ensuring confidential handling of sensitive information.

Qualifications

• Bachelor's degree (preferred) or Associates degree.
• 2-4 years' professional office administration experience with strong customer service, required; higher education experience preferred.
• Background in the visual or performing arts, preferred.
• High proficiency with Microsoft Office Suite: Word, Access, Excel, Outlook.
• Excellent organizational and time management skills.
• Able to juggle multiple tasks with interruptions and maintain accuracy.
• Ability to meet deadlines with confidentiality and discretion.
• Experience with e-procurement systems (e.g., Smart Buy Plus) preferred.
• Demonstrated ability to multitask in a diverse workplace on campus.
• Must be able to lift 50 lbs and perform physical duties daily.

Responsibilities

• Act as first point of contact for the V & PA front office.
• Manage and coordinate front office operations in the Traina Center.
• Maintain professional front desk environment and direct inquiries.
• Assist faculty with course preparations and scheduling.
• Hire, train, and supervise student workers for the front desk.
• Oversee department mail operations and equipment maintenance.
• Support department cataloging, evaluations, and confidential COP files.
• Coordinate with Building Manager for student schedules and security proctors.

Skills

Customer service

Organization

Time management

Confidentiality

Communication

Multitasking

Attention to detail

Education

Bachelor's degree (preferred)

Associates degree

Tools

Word

Excel

Outlook

Access

Smart Buy Plus

Job description

Clark University in Worcester, MA, seeks an Office Coordinator to support the Visual and Performing Arts department. You will serve as the first contact for faculty, staff, students, and visitors, manage the Traina Center front office, assist with course prep, and supervise student workers.

You will handle mail operations, equipment maintenance, and department communications, while coordinating with campus services and ensuring confidential handling of sensitive information.