Coordinator, Administrative II

UMass Med School; Worcester (MA); On-site; USD 48,000 - 64,000; Full time

Job summary

UMass Med School in Worcester is seeking an Administrative Coordinator II to support the Director of Admissions and coordinate department functions.

The role requires a B.S. or equivalent, 1-3 years of experience, strong word processing and spreadsheet skills, and the ability to manage a busy office with minimal supervision.

You will plan budgets, coordinate travel, produce graphics, train staff, and act as a liaison with leadership and employees while handling confidential information.

Qualifications

• Bachelor of Science degree in a related field, or equivalent experience.
• 1–3 years of executive/administrative coordination experience.
• Excellent word processing and spreadsheet skills.
• Strong grammar, spelling, and oral and written communication.
• Demonstrated the ability to organize and manage a complex office environment with minimal supervision.
• Demonstrated initiative and independent judgment in organizing and completing projects.

Responsibilities

• Plan and organize all office functions; including budgeting, policies, procedures, and procurement.
• Compile budget information, support department accounting, and assist with all fiscal projects.
• Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within budget.
• Coordinate travel.
• Perform complex and varied executive/administrative functions which require a high degree of independent action.
• Design and produce graphics using a variety of software applications.
• Train staff in both basic and enhanced use of software applications.
• Oversee, train, and monitor clerical staff.
• Maintain confidentiality and safeguard department records regarding employee job descriptions, performance appraisals, and other sensitive information.
• Set priorities and procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the work flow of the department.
• Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessary.
• Act as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organization.
• Performs other duties as required.

Skills

Word processing

Spreadsheet

Communication

Organization

Education

Bachelor's degree or equivalent experience

Job description

Coordinator, Administrative II

Location: US-MA-Worcester

Minimum Salary: USD $48,000.00/Yr.

Maximum Salary: USD $64,000.00/Yr.

Position Type: Full-Time

Shift: Exempt

Exempt/Non-Exempt Status: Non Union Position -W60- Non Unit Professional

# of Openings: 1

Requisition Number: 2026-50422

Overview

GENERAL SUMMARY OF POSITION:

Under the direction of the Director of Admissions or designee, the Administrative Coordinator performs complex and varied duties associated with the coordination of departmental administrative functions.

Responsibilities

MAJOR RESPONSIBILITIES:

• Participate in the planning and organization of all office functions; including budgeting, policies, procedures, and procurement
• Compile budget information, support department accounting, and assist with all fiscal projects
• Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within budget
• Coordinate travel
• Perform complex and varied executive/administrative functions which require a high degree of independent action
• Design and produce graphics using a variety of software applications
• Train staff in both basic and enhanced use of software applications
• Oversee, train, and monitor clerical staff
• Maintain confidentiality and safeguard department records regarding employee job descriptions, performance appraisals, and other sensitive information
• Set priorities and procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the work flow of the department
• Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessary
• Act as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organization
• Performs other duties as required.

Qualifications

REQUIRED QUALIFICATIONS:

• Bachelor of Science degree in a related field, or equivalent experience
• 1-3 years of experience in executive/administrative coordination, or related experience
• Excellent word processing and spreadsheet skills
• Strong grammar, spelling, and oral and written communication skills required
• Demonstrated the ability to organize and manage a complex office environment with minimal supervision
• Demonstrated initiative and independent judgment in organizing and completing projects.