Area Administration & Events Coordinator

CPY0001 Young Life Incorporated; San Jose (CA); On-site; USD 28,000 - 34,000; Full time

Job summary

Young Life is seeking an Area Office Administrator I to support the area office with administrative tasks, donor records, and event coordination. The role involves heavy use of Microsoft Office and requires excellent communication and organizational skills.

Candidates should be detail-oriented, capable of handling multiple tasks, and able to maintain confidentiality in a nonprofit setting. The position offers responsibility for correspondence, budgeting support, and coordinating meetings and

Qualifications

• High school diploma or equivalent.
• Associates degree preferred.
• Ongoing education encouraged.
• Typing 55–60 words per minute with few errors.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with attention to detail and ability to handle concurrent tasks.
• Good grammar and strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Detail oriented, multi-tasking ability.
• Proven relational skills with kids and adults.
• Initiative with developing processes/systems around events.
• Great customer service skills.

Responsibilities

• Answer correspondence, file, and prepare mailings.
• Answer phones and respond to messages; gather materials for newsletters and communications.
• Process donations; maintain donor databases and staff records; track expenses and budgets.
• Maintain area donor and contact databases; manage newsletters and mailings.
• Track vacation, sick, and personal days for staff; process timesheets and hire/terminate records.
• Coordinate area meetings and events; manage camp sign-ups, contracts, health forms, and fundraising materials.
• Provide training and onboarding for area staff and volunteers.

Skills

Typing 55-60 wpm

MS Office proficiency

Organizational skills

Written communication

Verbal communication

Confidentiality

Basic accounting

Multi-tasking

Interpersonal skills

Customer service

Education

High school diploma

Associates degree preferred

Ongoing education encouraged

Tools

Microsoft Office Suite

Job description

Young Life is seeking an Area Office Administrator I to support the area office with administrative tasks, donor records, and event coordination. The role involves heavy use of Microsoft Office and requires excellent communication and organizational skills.

Candidates should be detail-oriented, capable of handling multiple tasks, and able to maintain confidentiality in a nonprofit setting. The position offers responsibility for correspondence, budgeting support, and coordinating meetings and