AR Manager

Vaco; Rancho Santa Margarita (CA); Hybrid; USD 115,000 - 130,000; Full time

Job summary

Vaco is seeking an experienced Accounts Receivable Manager in Rancho Santa Margarita, CA for a high‑volume, inventory‑driven business. You will lead a team of five AR Specialists and oversee the full AR cycle, including billing, collections, cash application, disputes, and reporting.

This role offers a base salary of $115,000–$130,000 with discretionary bonus and a hybrid work schedule after training. Ideal candidates have 5+ years in AR, proven team leadership, strong Excel and reporting tools

Qualifications

• 5+ years of accounts receivable experience including billing and collections.
• Experience building and leading an AR team.
• Proven ability to reduce aged receivables and improve collections.
• Strong leadership, communication, and relationship-building skills.
• High emotional intelligence and collaborative, team-oriented approach.

Responsibilities

• Lead and develop a team of 5 Accounts Receivable Specialists.
• Oversee full AR cycle: billing, collections, cash application, disputes, reporting.
• Drive collection efforts to reduce aging while preserving customer relationships.
• Partner with Sales and cross-functional teams to resolve payment issues.
• Enforce credit and collection policies across customers.
• Monitor AR metrics, aging reports, and collection effectiveness.
• Develop and maintain AR analytics to support decisions.
• Identify process improvements and control enhancements.
• Support ERP-related initiatives and system enhancements.

Skills

Accounts Receivable experience

Team leadership

Collections optimization

Communication

Emotional intelligence

Tools

Excel

SQL

Crystal Reports

NetSuite

Job description

Accounts Receivable Manager

Location: Rancho Santa Margarita, CA - Hybrid work schedule after training

Compensation: $115,000-$130,000 base salary + discretionary bonus

We are seeking an experienced Accounts Receivable Manager to lead a team of five AR Specialists and oversee the full accounts receivable function for a high-volume, inventory-based business. This is a key leadership role responsible for driving collections performance, reducing past-due balances, improving processes, and maintaining strong customer relationships.

This position manages a portfolio of approximately 6,000 customer accounts, including roughly 2,000 business accounts that generate the majority of company revenue.

Responsibilities

• Lead, mentor, and develop a team of 5 Accounts Receivable Specialists
• Oversee the full AR cycle, including billing, collections, cash application, dispute resolution, and reporting
• Drive collection efforts to reduce aging and past-due balances while preserving positive customer relationships
• Partner closely with Sales and other cross-functional teams to resolve customer issues and payment disputes quickly
• Enforce credit and collection policies consistently across the customer base
• Monitor AR performance metrics, aging reports, and collection effectiveness
• Develop and maintain reporting and analytics to support business decisions
• Identify opportunities to improve processes, controls, and team efficiency
• Support ERP-related initiatives and system enhancements

Requirements

• 5+ years of Accounts Receivable experience, including billing and collections
• Previous experience managing and developing an AR team
• Proven success reducing aged receivables and improving collections performance
• Strong experience managing the full AR cycle within a high-volume, inventory-based environment
• Advanced Excel skills
• Experience building reports using SQL and/or Crystal Reports
• ERP experience required; NetSuite experience strongly preferred
• Strong leadership, communication, and relationship-building skills
• High emotional intelligence with a collaborative, team-oriented approach

Preferred Qualifications

• Experience within a membership-based business model
• Experience supporting an ERP conversion or system implementation

What We're Looking For

The ideal candidate is a hands-on AR leader who can balance customer relationships with collection objectives, hold teams accountable, collaborate effectively with Sales, and create a positive, high-performing team environment. If you are process-driven, analytical, and passionate about building strong partnerships while delivering results, we'd love to hear from you.