Senior Accounts Receivable Specialist

Vaco; Irvine (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

A reputable recruitment firm is seeking an experienced Senior Accounts Receivable Specialist to join a growing accounting team in Irvine, California. This role involves managing the full-cycle accounts receivable process, enhancing cash flow, and collaborating with various stakeholders. Candidates should have over 5 years of AR experience, knowledge of best practices, and proficiency in ERP systems such as NetSuite or SAP. The organization emphasizes a collaborative culture and offers opportunities for growth.

Qualifications

• 5+ years of progressive accounts receivable experience, including high-volume and complex AR.
• Strong knowledge of AR best practices and collections strategies.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUPs).

Responsibilities

• Manage full-cycle accounts receivable processes including billing and collections.
• Monitor aging reports and proactively follow up on past-due accounts.
• Identify process improvement opportunities to enhance AR efficiency.

Skills

Accounts receivable management

Analytical skills

Problem-solving

Organizational skills

Microsoft Excel proficiency

Customer service mindset

Tools

NetSuite

SAP

Oracle

Microsoft Dynamics

Job description

About the Company

We are partnering with one of our long-term, reputable clients to identify an experienced Senior Accounts Receivable Specialist to join their growing accounting team. This organization offers a collaborative environment, strong leadership, and long-term stability with opportunities for growth.

Position Overview

The Senior Accounts Receivable Specialist will be responsible for overseeing the full-cycle AR process, supporting cash flow management, and partnering with internal and external stakeholders to ensure timely and accurate collections. This role requires strong analytical skills, attention to detail, and the ability to work independently in a fast-paced environment.

Key Responsibilities

• Manage full-cycle accounts receivable processes including billing, cash applications, collections, and account reconciliations
• Monitor aging reports and proactively follow up on past-due accounts to reduce DSO and improve cash flow
• Research and resolve complex billing discrepancies, unapplied cash, and customer disputes
• Prepare and distribute customer invoices, statements, and account summaries
• Apply daily cash receipts including ACH, wire, check, and credit card payments
• Reconcile AR subledger to the general ledger and assist with month-end and year-end close
• Partner with Sales, Customer Service, and Operations to resolve invoice and payment issues
• Maintain accurate customer account records and documentation
• Assist with credit evaluations and setting up new customer accounts
• Support audit requests and provide AR reporting and analysis to leadership
• Identify process improvement opportunities to streamline AR procedures and enhance efficiency

Qualifications

• 5+ years of progressive accounts receivable experience, including high-volume and complex AR
• Strong knowledge of AR best practices, collections strategies, and cash applications
• Experience with ERP systems (NetSuite, SAP, Oracle, Microsoft Dynamics, or similar)
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUPs, reconciliations)
• Excellent problem-solving, analytical, and organizational skills
• Strong written and verbal communication skills with a professional, customer-service mindset
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment