AR & AP Support Specialist

KW PROPERTY MANAGEMENT AND CONSULTING; Miami Beach (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

KW Property Management and Consulting seeks an Accounts Receivable and Payables Support Associate to maintain records, process invoices, payments and vouchers, and support AR/AP management in a busy office in Miami Beach, FL.

The role requires 3–5 years in a related field, strong communication skills, and proficiency with Microsoft Office. This is a full‑time, on‑site position with standard business hours and no travel.

Qualifications

• 3 to 5 years work experience in a related field.
• Excellent communication and listening skills in order to interact with a diverse and multi culture population
• Working knowledge of Microsoft Office (Word, Excel and PowerPoint) and computers
• Ability to work in a team environment as well as independently and be self-driven
• Ability to meet deadlines and work well under pressure
• Ability to work with sensitive or confidential information
• Critical thinking, problem solving, judgment and decision-making abilities

Responsibilities

• Operates computers programmed with accounting software to record, store and analyze information.
• Provide administrative support to the Accounts Receivable and Accounts Payable department and Management. Assist with calls/voicemails, reroute calls to appropriate area.
• Manage a portfolio of new associations and their data entry following Standard Operating Procedures.
• Facilitate all research items that arrive from the field and/or customers related to Accounts Receivables. Address research items assigned via ticket system or identify and forward research item to appropriate party
• Process all monthly Developer invoices/ billings. Application of payments /wire transfers to all developers’ invoices/ billing to ensure accuracy.
• Process coupon requests for new associations or statement and or statement of accounts as needed
• Process new Special Assessments/ Budgets etc.
• Support the AR and the AP Manager when necessary including late fee waivers, charges, bank reconciliations, special assessments reconciliations, projects etc.
• Maintain records regarding Accounts Receivables per the guidelines provided.
• Assisting with staff training.
• Assist with Stop Payment and Void Requests on AP vendor checks
• Adding GL Codes to Nexus.
• Review and process Security Deposit Refunds and Maintenance Refunds (weekly).
• Set-up Recurring Vouchers in Jenark.
• Assist with Accountant inquiries for Vendor checks not posted or recorded in Nexus / Jenark.
• Assist the A/P Manager with new associations while in the on-boarding/implementation phase.
• Assist with Vendor set-ups in Nexus and Jenark.
• Other duties as assigned.

Skills

Interpersonal and Communication Skills

Problem Solving/Analysis

Time Management

Customer/Client Focus

Tools

Microsoft Office

Job description

KW Property Management and Consulting seeks an Accounts Receivable and Payables Support Associate to maintain records, process invoices, payments and vouchers, and support AR/AP management in a busy office in Miami Beach, FL.

The role requires 3–5 years in a related field, strong communication skills, and proficiency with Microsoft Office. This is a full‑time, on‑site position with standard business hours and no travel.