AP/AR Associate

KW PROPERTY MANAGEMENT AND CONSULTING; Miami Beach (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

KW Property Management and Consulting seeks an Accounts Receivable and Payables Support Associate to maintain records, process invoices, payments and vouchers, and support AR/AP management in a busy office in Miami Beach, FL.

The role requires 3–5 years in a related field, strong communication skills, and proficiency with Microsoft Office. This is a full‑time, on‑site position with standard business hours and no travel.

Qualifications

• 3 to 5 years work experience in a related field.
• Excellent communication and listening skills in order to interact with a diverse and multi culture population
• Working knowledge of Microsoft Office (Word, Excel and PowerPoint) and computers
• Ability to work in a team environment as well as independently and be self-driven
• Ability to meet deadlines and work well under pressure
• Ability to work with sensitive or confidential information
• Critical thinking, problem solving, judgment and decision-making abilities

Responsibilities

• Operates computers programmed with accounting software to record, store and analyze information.
• Provide administrative support to the Accounts Receivable and Accounts Payable department and Management. Assist with calls/voicemails, reroute calls to appropriate area.
• Manage a portfolio of new associations and their data entry following Standard Operating Procedures.
• Facilitate all research items that arrive from the field and/or customers related to Accounts Receivables. Address research items assigned via ticket system or identify and forward research item to appropriate party
• Process all monthly Developer invoices/ billings. Application of payments /wire transfers to all developers’ invoices/ billing to ensure accuracy.
• Process coupon requests for new associations or statement and or statement of accounts as needed
• Process new Special Assessments/ Budgets etc.
• Support the AR and the AP Manager when necessary including late fee waivers, charges, bank reconciliations, special assessments reconciliations, projects etc.
• Maintain records regarding Accounts Receivables per the guidelines provided.
• Assisting with staff training.
• Assist with Stop Payment and Void Requests on AP vendor checks
• Adding GL Codes to Nexus.
• Review and process Security Deposit Refunds and Maintenance Refunds (weekly).
• Set-up Recurring Vouchers in Jenark.
• Assist with Accountant inquiries for Vendor checks not posted or recorded in Nexus / Jenark.
• Assist the A/P Manager with new associations while in the on-boarding/implementation phase.
• Assist with Vendor set-ups in Nexus and Jenark.
• Other duties as assigned.

Skills

Interpersonal and Communication Skills

Problem Solving/Analysis

Time Management

Customer/Client Focus

Tools

Microsoft Office

Job description

The Accounts Receivable and Payables Support Associate is responsible for maintaining records in accounts within the accounting system in accordance with KWPMC policies. The position is fundamental and as such requires following established policies and procedures with a high level of organizational skills, attention to detail, solid time management and good interpersonal skills

As a team member of KW PROPERTY MANAGEMENT & CONSULTING, you are expected to understand and support the mission statement of the company and practice our GREAT values every day. These values include but are not limited to greeting and smiling; showing respect with name recognition and eye contact; accepting the empowerment to exceed everyone's expectations and showing enthusiasm for your position and duties; being accountable to show a positive attitude and accountable for your actions; and be trustworthy in your duties and transparent in everything you do. These are our GREAT values and part of your work practices and expected as part of your daily activities while working at KW Property Management and Consulting.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

List the essential functions of this role. Think about the function and the reason why this job, in particular, was created within our company.

• Operates computers programmed with accounting software to record, store and analyze information.
• Provide administrative support to the Accounts Receivable and Accounts Payable department and Management. Assist with calls/voicemails, reroute calls to appropriate area.
• Manage a portfolio of new associations and their data entry following Standard Operating Procedures.
• Facilitate all research items that arrive from the field and/or customers related to Accounts Receivables. Address research items assigned via ticket system or identify and forward research item to appropriate party
• Process all monthly Developer invoices/ billings. Application of payments /wire transfers to all developers’ invoices/ billing to ensure accuracy.
• Process coupon requests for new associations or statement and or statement of accounts as needed
• Process new Special Assessments/ Budgets etc.
• Support the AR and the AP Manager when necessary including late fee waivers, charges, bank reconciliations, special assessments reconciliations, projects etc.
• Maintain records regarding Accounts Receivables per the guidelines provided.
• Assisting with staff training.
• Assist with Stop Payment and Void Requests on AP vendor checks
• Adding GL Codes to Nexus.
• Review and process Security Deposit Refunds and Maintenance Refunds (weekly).
• Set-up Recurring Vouchers in Jenark.
• Assist with Accountant inquiries for Vendor checks not posted or recorded in Nexus / Jenark.
• Assist the A/P Manager with new associations while in the on-boarding/implementation phase.
• Assist with Vendor set-ups in Nexus and Jenark.
• Other duties as assigned.

Competencies

• Interpersonal and Communication Skills
• Problem Solving/Analysis
• Time Management
• Customer/Client Focus

This position has no supervisory responsibilities.

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

This is a full‑time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. This schedule may change to accommodate the business needs of the company

No travel is expected for this position.

Qualifications

• 3 to 5 years work experience in a related field
• Excellent communication and listening skills in order to interact with a diverse and multi culture population
• Working knowledge of Microsoft Office (Word, Excel and PowerPoint) and computers
• Ability to work in a team environment as well as independently and be self-driven
• Ability to meet deadlines and work well under pressure
• Ability to work with sensitive or confidential information
• Critical thinking, problem solving, judgment and decision-making abilities

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.