AR/AP Support Specialist: Detail-Oriented & Collaborative

KW Property Management & Consulting; Miami Beach (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

KW Property Management & Consulting is seeking an Accounts Receivable and Payables Support Associate in Florida. The role concentrates on recording, storing and analyzing financial data, providing AR/AP support to management, and maintaining association portfolios with strict SOP adherence.

The position requires 3–5 years of related experience, strong communication, and proficiency with MS Office and accounting systems. It is a full-time office role with standard business hours.

Qualifications

• 3 to 5 years work experience in a related field.
• Excellent communication and listening skills in order to interact with a diverse and multi culture population
• Working knowledge of Microsoft Office (Word, Excel and PowerPoint) and computers
• Ability to work in a team environment as well as independently and be self-driven
• Ability to meet deadlines and work well under pressure
• Ability to work with sensitive or confidential information
• Critical thinking, problem solving, judgment and decision-making abilities

Responsibilities

• Operates computers programmed with accounting software to record, store and analyze information.
• Provide administrative support to the Accounts Receivable and Accounts Payable department and Management.
• Manage a portfolio of new associations and their data entry following Standard Operating Procedures.
• Facilitate all research items that arrive from the field and/or customers related to Accounts Receivables.
• Process all monthly Developer invoices/ billings. Application of payments /wire transfers to all developers’ invoices/ billing to ensure accuracy.
• Process coupon requests for new associations or statement and or statement of accounts as needed
• Process new Special Assessments/ Budgets etc.
• Support the AR and the AP Manager when necessary including late fee waivers, charges, bank reconciliations, special assessments reconciliations, projects etc.
• Maintain records regarding Accounts Receivables per the guidelines provided.
• Assisting with staff training.
• Assist with Stop Payment and Void Requests on AP vendor checks
• Adding GL Codes to Nexus.
• Review and process Security Deposit Refunds and Maintenance Refunds (weekly).
• Set-up Recurring Vouchers in Jenark.
• Assist with Accountant inquiries for Vendor checks not posted or recorded in Nexus / Jenark.
• Assist the A/P Manager with new associations while in the on-boarding/implementation phase.
• Assist with Vendor set-ups in Nexus and Jenark.
• Other duties as assigned.
• Interpersonal and Communication Skills
• Problem Solving/Analysis

Skills

Excellent communication

Team player

Detail oriented

Critical thinking

Problem solving

Interpersonal skills

Time management

Education

Associates or better in Accounting or related field.

High School or better.

Tools

Microsoft Office (Word, Excel and PowerPoint)

Jenark

Nexus

Job description

KW Property Management & Consulting is seeking an Accounts Receivable and Payables Support Associate in Florida. The role concentrates on recording, storing and analyzing financial data, providing AR/AP support to management, and maintaining association portfolios with strict SOP adherence.

The position requires 3–5 years of related experience, strong communication, and proficiency with MS Office and accounting systems. It is a full-time office role with standard business hours.