AP/AR Specialist

Ledgent-Finance-; West Palm Beach (FL); On-site; USD 29,000 - 40,000; Full time

Job summary

Ledgent Finance in West Palm Beach, FL is seeking an AP/AR Specialist to support day-to-day financial operations, including deposits, AR/AP processing, and reconciliations. The role requires accuracy, organization, and clear communication with clients and teammates.

The ideal candidate will have a high school diploma, experience with accounting software (preferably MIP), strong Excel skills, and a valid Florida driver’s license. This on-site position offers $25 per hour.

Qualifications

• High school diploma or equivalent required.
• Experience with accounting software, preferably MIP or similar.
• Proficiency in Excel and Microsoft Office.
• Strong organizational, time management, and communication skills.
• Valid Florida driver's license and proof of automobile insurance.

Responsibilities

• Process and record daily deposits, including cash, checks, credit card payments, and ACH transactions.
• Enter and maintain sales activity from retail and food service operations within the accounting system.
• Manage petty cash transactions and reconcile banking records for residential programs.
• Record customer payments and maintain accurate accounts receivable records.
• Reconcile monthly bank accounts and credit card statements.
• Communicate professionally with clients, family members, guardians, and other representatives regarding account-related matters.
• Assist with preparing journal entries and maintaining supporting financial documentation.
• Process and organize vendor invoices, client billing records, and other accounting files.
• Support the finance team with additional accounting and administrative duties as needed.

Skills

Strong organizational skills

Excellent communication

Microsoft Excel

Education

High school diploma or equivalent

Bookkeeping coursework possible

Tools

MIP accounting software

Microsoft Office

Job description

AP/AR Specialist (JN -082026-429389) West Palm Beach, Florida

Salary: USD25 - USD25 per hour

Accounts Payable & Accounts Receivable Coordinator (AP/AR)

About the Role

The Accounts Payable & Accounts Receivable Coordinator plays a vital role in supporting day-to-day financial operations. This position is responsible for maintaining accurate financial records, processing transactions, reconciling accounts, and providing exceptional service to internal and external stakeholders. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced environment.

Key Responsibilities

• Process and record daily deposits, including cash, checks, credit card payments, and ACH transactions.
• Enter and maintain sales activity from retail and food service operations within the accounting system.
• Manage petty cash transactions and reconcile banking records for residential programs.
• Record customer payments and maintain accurate accounts receivable records.
• Reconcile monthly bank accounts and credit card statements.
• Communicate professionally with clients, family members, guardians, and other representatives regarding account-related matters.
• Assist with preparing journal entries and maintaining supporting financial documentation.
• Process and organize vendor invoices, client billing records, and other accounting files.
• Support the finance team with additional accounting and administrative duties as needed.

Qualifications

Required

• High school diploma or equivalent.
• Experience working with accounting software, preferably MIP or a similar financial management system.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong organizational, time management, and communication skills.
• Valid Florida Driver's License and proof of automobile insurance.

Preferred

• Two or more years of accounting, accounts payable/receivable, or bookkeeping experience.
• Bookkeeping certification or related accounting coursework.
• Experience working within a nonprofit or service-based organization.

Why Join Our Team?

This is an excellent opportunity for a motivated accounting professional to contribute to a mission-driven organization while developing valuable experience in accounts payable, accounts receivable, reconciliations, and financial reporting. You'll be part of a collaborative team that values integrity, accountability, and service excellence.