AR & AP Support Specialist

KW Property Management LLC; Miami Beach (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

The Accounts Receivable and Payables Support Associate at KW Property Management LLC in Miami Beach, FL maintains records in our accounting system, follows established policies and supports the AR/AP team with accuracy and discretion. This largely clerical role requires strong organization, attention to detail, time management and good interpersonal skills.

Responsibilities include data entry for new associations, invoice processing, payments, reconciliations, and fielding research items, with

Qualifications

• 3 to 5 years work experience in a related field.
• Excellent communication and listening skills.
• Working knowledge of Microsoft Office (Word, Excel and PowerPoint).
• Ability to work in a team environment as well as independently.
• Ability to meet deadlines and work well under pressure.
• Ability to work with sensitive or confidential information.
• Critical thinking, problem solving, judgment and decision-making abilities.

Responsibilities

• Operates computers programmed with accounting software to record, store and analyze information.
• Provide administrative support to the Accounts Receivable and Accounts Payable department and Management.
• Manage a portfolio of new associations and their data entry following Standard Operating Procedures.
• Facilitate all research items that arrive from the field and/or customers related to Accounts Receivables.
• Process all monthly Developer invoices/ billings. Application of payments /wire transfers to all developers’ invoices/ billing to ensure accuracy.
• Process coupon requests for new associations or statement and or statement of accounts as needed.
• Process new Special Assessments/ Budgets etc.
• Support the AR and the AP Manager when necessary including late fee waivers, charges, bank reconciliations, special assessments reconciliations, projects etc.
• Maintain records regarding Accounts Receivables per the guidelines provided.
• Assisting with staff training.
• Assist with Stop Payment and Void Requests on AP vendor checks
• Adding GL Codes to Nexus.
• Review and process Security Deposit Refunds and Maintenance Refunds (weekly).
• Set-up Recurring Vouchers in Jenark.
• Assist with Accountant inquiries for Vendor checks not posted or recorded in Nexus / Jenark.
• Assist the A/P Manager with new associations while in the on-boarding/implementation phase.
• Assist with Vendor set-ups in Nexus and Jenark.
• Other duties as assigned.
• Interpersonal and Communication Skills
• Problem Solving/Analysis

Skills

Communication

Teamwork

Time management

Problem solving

Attention to detail

Education

Associates in Accounting

High School Diploma

Tools

MS Office

MS Excel

Word

PowerPoint

Job description

The Accounts Receivable and Payables Support Associate at KW Property Management LLC in Miami Beach, FL maintains records in our accounting system, follows established policies and supports the AR/AP team with accuracy and discretion. This largely clerical role requires strong organization, attention to detail, time management and good interpersonal skills.

Responsibilities include data entry for new associations, invoice processing, payments, reconciliations, and fielding research items, with