Accounts Payable Specialist

CFS; Miami (FL); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Tuition reimbursement

Internal mobility

Promotion within first year

Healthcare benefits

Dental insurance

Vision insurance

401k with match

PTO

Job summary

CFS is seeking an Accounts Payable Specialist in Coral Gables, FL for a hybrid role. The ideal candidate will manage end-to-end AP processing, handle weekly check runs, and reconcile vendor statements while coordinating with property managers.

We require 2+ years of full cycle AP experience, ERP proficiency beyond QuickBooks, and knowledge of Sage or Yardi; a Bachelor's in Accounting or Finance is preferred for advancement opportunities.

Qualifications

• 2+ years of full cycle Accounts Payable experience.
• ERP system experience (not just QuickBooks).
• Sage or Yardi experience is a strong plus.

Responsibilities

• Manage end-to-end accounts payable processing for assigned properties, including invoice entry and timely approvals.
• Prepare and execute weekly AP check runs and review aging reports.
• Reconcile vendor statements, utility schedules, and tenant ledgers, communicating with property managers.
• Provide departmental support and collaborate on special projects.

Education

Bachelor's degree in Accounting or Finance

Tools

ERP systems

Sage

Yardi

Job description

Title: Accounts Payable Specialist

Location: Coral Gables, FL (Hybrid Role)

Compensation: $60,000 – $65,000 USD plus annual bonus

About The Company And Accounts Payable Specialist Role

• Stable, growing property management company with a friendly team
• Offers tuition reimbursement and internal mobility to accounting roles
• Opportunity for promotion within first year if the new hire has a Bachelor's in Accounting or Finance
• Full benefits to include healthcare, dental insurance, vision insurance, 401k w/ match, and PTO

Responsibilities Of The Accounts Payable Specialist

• Manage end-to-end accounts payable processing for assigned properties, including invoice entry, correct monthly posting, maintaining payment schedules, reviewing AP workflows, and ensuring timely approvals.
• Prepare and execute weekly AP check runs, including reviewing aging reports, issuing emergency checks, voiding or stopping payments as needed, and routing payments for proper authorization.
• Reconcile and monitor financial activity, such as vendor statements, utility schedules, chargeback reports, NSF transactions, and tenant ledgers, while communicating with property managers on outstanding items.
• Provide departmental support and collaboration, handling inquiries, assisting with special projects, maintaining documentation, and contributing to a team-oriented environment through knowledge-sharing and accountability.

Qualifications Of The Accounts Payable Specialist

• 2+ years of full cycle Accounts Payable experience
• ERP system experience (not just QuickBooks)
• Sage or Yardi experience is a strong plus+