AR/AP Specialist: Financial Operations for a Dynamic 3PL

Wavepoint 3PL; Pennsylvania; On-site; USD 40,000 - 60,000; Full time

Job summary

Wavepoint 3PL in the United States (PA) seeks an accounts receivable/payable clerk to provide financial, administrative, and clerical support across business units. You will perform data entry, verify payments, and help ensure accurate processing of invoices and receipts.

The role emphasizes accuracy, integrity, and strong communication with vendors and internal teams while adhering to established policies and internal controls. Proficiency with QuickBooks, NetSuite, and MS Office is preferred.

Qualifications

• Proven work experience relative to accounts receivable/accounts payable, accounting, or relevant industry experience.
• Proficient understanding of basic accounting principles, fair credit practices, and collection regulations.
• Proficient ability to calculate and manage financial figures and records and apply logical reasoning to resolve data point errors.
• Attention to detail, accuracy, and data entry skills.
• Ability to handle confidential and sensitive business information.
• Experience with QuickBooks, NetSuite, and Microsoft Office products (Word/Excel).
• Must possess and display strong interpersonal skills to effectively communicate with vendors, customers, employees, and team.

Responsibilities

• Provide financial, administrative, and clerical services to one or all business units of the organization efficiently and accurately.
• Perform data entry, data verification, processing, and monitoring incoming payments.
• Prepare bills, invoices, and payments with accuracy and obtain authorization of payments.
• Perform financial transactions with integrity and in compliance with financial policies and procedures set forth by federal and state regulations.
• Verify, classify, compute, record, and post account receivable transactions.
• Reconcile account ledgers to ensure proper posting.
• Verify discrepancies and recommend resolution.
• Maintain financial security by following internal accounting controls.
• Ensure that margins and markups are calculated and reported accurately to minimize adverse financial risk.
• Provide support during internal and external audit events when requested.
• Work collaboratively to streamline accounting processes to improve efficiency and reduce errors within the process.
• Exhibit exceptional verbal communication skills and proper telephone etiquette when answering the phone for vendors, customers, employees, and team.
• Validate vendor bills and prepare for payment.
• Enter carrier information, including W-9 and insurance information.
• Assist with other accounting-related activities such as bank reconciliation, etc.

Skills

Data entry

Attention to detail

Verbal communication

Interpersonal skills

Accounting knowledge

Confidential information handling

Tools

QuickBooks

NetSuite

Microsoft Office

Excel

Word

Job description

Wavepoint 3PL in the United States (PA) seeks an accounts receivable/payable clerk to provide financial, administrative, and clerical support across business units. You will perform data entry, verify payments, and help ensure accurate processing of invoices and receipts.

The role emphasizes accuracy, integrity, and strong communication with vendors and internal teams while adhering to established policies and internal controls. Proficiency with QuickBooks, NetSuite, and MS Office is preferred.