AR & AP Specialist: Cash Flow Champion

ARCCA; Penns Park (PA); On-site; USD 60,000 - 70,000; Full time

Job summary

ARCCA LLC is seeking a detail-oriented Accounts Receivable & Accounts Payable Specialist to support daily financial operations in a fast-paced environment. You will manage customer invoicing, payments, vendor invoices, and reconciliation to maintain healthy cash flow and accurate records.

Ideal candidates have 2–4 years in AR/AP or related accounting, experience with ERP systems (Deltek Vantagepoint a plus), and strong Excel/Outlook skills.

Qualifications

• 2-4 years of experience in accounts receivable, accounts payable, bookkeeping, or general accounting.
• Experience with an ERP or accounting system; Deltek Vantagepoint or similar software is a plus.
• Proficiency with Microsoft Excel, Outlook, and other Microsoft 365 applications.
• Working knowledge of basic accounting principles and account reconciliations.
• Strong attention to detail, organizational skills, and follow-through.
• Excellent written and verbal communication skills.

Responsibilities

• Prepare and distribute customer invoices accurately and on time.
• Apply customer payments, including ACH, wire transfers, checks, and other payment methods.
• Communicate with customers regarding invoices, payment status, commitments, short payments, and account inquiries.
• Research and resolve billing discrepancies, unapplied cash, overpayments, and other customer account issues.
• Process approved credit memos, account adjustments, refunds, and write-offs.
• Maintain accurate customer records and supporting documentation.
• Review, code, and enter vendor invoices accurately and in a timely manner.
• Match invoices to purchase orders, contracts, approvals, and supporting documentation as applicable.
• Route invoices for approval and follow up on missing documentation or authorizations.
• Reconcile vendor statements and resolve duplicate invoices, credits, pricing variances, and payment discrepancies.
• Maintain vendor records, including W-9 forms, payment details, and contact information.
• Respond professionally to vendor inquiries regarding invoices and payment status.
• Prepare account reconciliations and supporting schedules as assigned.
• Maintain organized electronic records and audit-ready documentation.
• Support internal and external audit requests.
• Ensure compliance with company policies, internal controls, and approval procedures.
• Identify and recommend opportunities to improve billing, collection, payment, and recordkeeping processes.
• Assist with additional accounting and administrative responsibilities as needed.

Skills

Attention to detail

Organizational skills

Communication

Education

Bachelor's degree in Accounting, Finance, Business, or related field

Equivalent relevant work experience may be considered in place of a degree

Tools

Deltek Vantagepoint

ERP system

Excel

Outlook

Job description

ARCCA LLC is seeking a detail-oriented Accounts Receivable & Accounts Payable Specialist to support daily financial operations in a fast-paced environment. You will manage customer invoicing, payments, vendor invoices, and reconciliation to maintain healthy cash flow and accurate records.

Ideal candidates have 2–4 years in AR/AP or related accounting, experience with ERP systems (Deltek Vantagepoint a plus), and strong Excel/Outlook skills.