Accounts Receivable/Accounts Payable Specialist (On-Site) PT

Wavepoint; North East (Erie County); On-site; USD 45,000 - 65,000; Full time

Job summary

Wavepoint 3PL is seeking an experienced accounting professional to support AR/AP, data entry, and routine financial processes across business units. The role emphasizes accuracy, integrity, and compliance with company procedures and applicable regulations.

Responsibilities include preparing invoices, posting payments, reconciling ledgers, and assisting audits. Strong communication with vendors and team members is essential, with proficiency in QuickBooks and NetSuite.

Qualifications

• Proven work experience in accounts receivable or accounts payable, or related accounting.

Responsibilities

• Provide financial, administrative, and clerical support across business units.
• Prepare bills, invoices, and payments with accuracy and obtain authorization.
• Post and reconcile accounts payable/receivable transactions.
• Verify discrepancies and assist with audits and internal controls.
• Maintain vendor communications and assist with bank reconciliations.

Job description

Description

The legacy that is today Wavepoint 3PL is a story of successfully creating and executing customer-driven solutions that align with ever-changing market conditions, born out of the demand for single-source logistics both responsive and competitive. We’d like to say we planned it all back in 1978 when we booked the first truckload, but, in full disclosure, we followed the market as it drove us to where we are today. Things have changed – and keep changing – and we're a 3PL provider for these times. Grassroots growth of individual trucking, warehousing, and brokerage enterprises brought together under new entrepreneurial leadership, is now aligned with the shared visions of excellence, supported by a talented staff and best-in-class assets, and the all-important ‘can do’ spirit.

Description

The legacy that is today Wavepoint 3PL is a story of successfully creating and executing customer-driven solutions that align with ever-changing market conditions, born out of the demand for single-source logistics both responsive and competitive. We’d like to say we planned it all back in 1978 when we booked the first truckload, but, in full disclosure, we followed the market as it drove us to where we are today. Things have changed – and keep changing – and we're a 3PL provider for these times. Grassroots growth of individual trucking, warehousing, and brokerage enterprises brought together under new entrepreneurial leadership, is now aligned with the shared visions of excellence, supported by a talented staff and best-in-class assets, and the all-important ‘can do’ spirit.

Summary

Provide financial, administrative, and clerical services to one or all business units of the organization efficiently and accurately. The incumbent will be responsible for performing data entry, data verification, processing, and monitoring incoming payments.

• Prepare bills, invoices, and payments with accuracy and obtain authorization of payments.
• Perform financial transactions with integrity and in compliance with financial policies and procedures set forth by federal and state regulations.
• Verify, classify, compute, record, and post account receivable transactions.
• Reconcile account ledgers to ensure proper posting.
• Verify discrepancies and recommend resolution.
• Maintain financial security by following internal accounting controls.
• Ensure that margins and markups are calculated and reported accurately to minimize adverse financial risk.
• Provide support during internal and external audit events when requested.
• Work collaboratively to streamline accounting processes to improve efficiency and reduce errors within the process.
• Exhibit exceptional verbal communication skills and proper telephone etiquette when answering the phone for vendors, customers, employees, and team.
• Validate vendor bills and prepare for payment.
• Enter carrier information, including W-9 and insurance information.
• Assist with other accounting-related activities such as bank reconciliation, etc.

Requirements

Qualifications

• Proven work experience relative to accounts receivable/accounts payable, accounting, or relevant industry experience.
• Proficient understanding of basic accounting principles, fair credit practices, and collection regulations.
• Proficient ability to calculate and manage financial figures and records and apply logical reasoning to resolve data point errors.
• Attention to detail, accuracy, and data entry skills.
• Ability to handle confidential and sensitive business information.
• Experience with QuickBooks, NetSuite, and Microsoft Office products (Word/Excel)
• Must possess and display strong interpersonal skills to effectively communicate with vendors, customers, employees, and team.