AR & AP Specialist: Precision Cash Flow & Compliance

Ats Family; Penns Park (PA); On-site; USD 60,000 - 70,000; Full time

Job summary

ARCCA, LLC, an ATS Family of Companies, is a growing national forensic, scientific, and engineering firm with six offices nationwide, including Penns Park, PA. We seek a detail-oriented Accounts Receivable & Accounts Payable Specialist to support daily financial operations, maintain cash flow, and build strong customer/vendor relationships.

The role requires 2-4 years in AR/AP or related, proficiency in Excel and ERP systems, and strong communication skills in a fast-paced setting.

Qualifications

• 2-4 years of experience in accounts receivable, accounts payable, bookkeeping, or general accounting.
• Experience with ERP or accounting system; Deltek Vantagepoint or similar software is a plus.
• Proficiency with Microsoft Excel, Outlook, and other Microsoft 365 applications.
• Working knowledge of basic accounting principles and account reconciliations.

Responsibilities

• Prepare and distribute customer invoices accurately and on time.
• Apply customer payments, including ACH, wire transfers, checks, and other payment methods.
• Communicate with customers regarding invoices, payment status, commitments, short payments, and account inquiries.
• Research and resolve billing discrepancies, unapplied cash, overpayments, and other customer account issues.
• Process approved credit memos, account adjustments, refunds, and write-offs.
• Maintain accurate customer records and supporting documentation.
• Review, code, and enter vendor invoices accurately and in a timely manner.
• Match invoices to purchase orders, contracts, approvals, and supporting documentation as applicable.
• Route invoices for approval and follow up on missing documentation or authorizations.
• Reconcile vendor statements and resolve duplicate invoices, credits, pricing variances, and payment discrepancies.
• Maintain vendor records, including W-9 forms, payment details, and contact information.
• Respond professionally to vendor inquiries regarding invoices and payment status.
• Prepare account reconciliations and supporting schedules as assigned.
• Maintain organized electronic records and audit-ready documentation.
• Support internal and external audit requests.
• Ensure compliance with company policies, internal controls, and approval procedures.
• Identify and recommend opportunities to improve billing, collection, payment, and recordkeeping processes.
• Assist with additional accounting and administrative responsibilities as needed.

Skills

Accounts receivable

Accounts payable

Bookkeeping

ERP systems

Deltek Vantagepoint

Excel

Outlook

Microsoft 365

Accounting principles

Account reconciliations

Attention to detail

Communication skills

Multitasking

Fast-paced environment

Education

Bachelor's degree or equivalent

Tools

Deltek Vantagepoint

Microsoft Excel

Office 365

Job description

ARCCA, LLC, an ATS Family of Companies, is a growing national forensic, scientific, and engineering firm with six offices nationwide, including Penns Park, PA. We seek a detail-oriented Accounts Receivable & Accounts Payable Specialist to support daily financial operations, maintain cash flow, and build strong customer/vendor relationships.

The role requires 2-4 years in AR/AP or related, proficiency in Excel and ERP systems, and strong communication skills in a fast-paced setting.