AP/AR Specialist

Vaco Recruiter Services; Raleigh (NC); On-site; USD 42,000 - 62,000; Full time

Job summary

Vaco Recruiter Services is seeking an AP/AR Specialist to support day-to-day accounting operations focusing on billing, accounts receivable, invoice processing, and cash application. You will work closely with internal teams and customers to ensure accurate processing and up-to-date accounts.

The role requires strong attention to detail, experience with ERP/accounting systems, and the ability to handle a high volume of transactions in a timely manner.

Qualifications

• Experience in accounts payable/receivable, billing, or related accounting functions.
• Experience with invoice processing, cash application, and account reconciliation.
• Strong attention to detail and ability to manage high transaction volume.
• Good organizational, communication, and problem-solving skills.

Responsibilities

• Prepare and process customer billing accurately and in a timely manner.
• Manage accounts receivable activity, including monitoring balances and researching discrepancies.
• Process invoices and maintain documentation and coding.
• Prepare credit memos and account adjustments as needed.
• Apply customer payments and perform daily cash application.
• Research unapplied cash, short/overpayments, and other discrepancies.
• Reconcile customer accounts and assist with billing or payment issues.

Skills

Billing

Accounts Receivable

Invoice Processing

Cash Application

ERP systems

Excel

Education

Associate or Bachelor's degree in Accounting/Finance

Tools

ERP system

Job description

AP/AR Specialist

We are seeking an AP/AR Specialist to support day-to-day our client's accounting operations with a focus on billing, accounts receivable, invoice processing, and cash application. This role will work closely with internal teams and customers to ensure transactions are processed accurately and accounts remain up to date.

Responsibilities

• Prepare and process customer billing accurately and in a timely manner.
• Manage accounts receivable activity, including monitoring outstanding balances and researching discrepancies.
• Process invoices and ensure appropriate documentation and coding are maintained.
• Prepare and process credit memos and account adjustments as needed.
• Apply customer payments and perform daily cash application.
• Research and resolve unapplied cash, short payments, overpayments, and other payment discrepancies.
• Reconcile customer accounts and assist with resolving billing or payment issues.
• Maintain accurate and organized records of invoices, payments, credits, and account activity.
• Communicate with customers and internal departments regarding outstanding balances, billing questions, and payment status.
• Assist with month-end close activities and account reconciliations as needed.
• Support additional accounts payable and accounts receivable functions as assigned.

Qualifications

• Previous experience in accounts payable, accounts receivable, billing, or a related accounting function.
• Experience with invoice processing, cash application, and account reconciliation.
• Strong attention to detail and ability to manage a high volume of transactions.
• Strong organizational, communication, and problem-solving skills.
• Proficiency in Microsoft Excel and experience working within an ERP or accounting system.
• Associate’s or bachelor’s degree in Accounting, Finance, Business, or a related field preferred.

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