AR & Admin Specialist - Reconciliations & Reporting

Summit-Facility-Solutions; Holmdel Township (NJ); On-site; USD 52,000 - 70,000; Full time

Job summary

Summit Facility Solutions is seeking an Accounting and Administrative Support Specialist to help manage finances, vendor communications, and daily office tasks in Holmdel, NJ.

The role emphasizes accounts receivable, reconciliations, data entry, and reporting; proficiency in Excel and attention to detail are essential. You will work with a collaborative team to ensure accurate financial records and timely processing of invoices.

Qualifications

• 2+ years of experience in accounting, accounts receivable, bookkeeping, office administration, or a related field preferred.
• Strong proficiency with Microsoft Excel and Microsoft Office.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Comfortable communicating with customers and vendors regarding financial matters.
• Ability to work independently while also being part of a team.
• Ability to prioritize and manage multiple assignments.
• Strong problem-solving and follow-through skills.

Responsibilities

• Accounts Receivable & Collections- Assist with monitoring accounts receivable and aging reports.- Contact customers regarding past-due invoices and outstanding balances.
• Accounting & Reconciliations- Perform routine data reconciliations and investigate discrepancies.- Compare invoices, payments, credits, and account balances for accuracy.
• Reporting & Analysis- Gather and organize information from multiple sources.- Review data for accuracy and identify unusual or missing information.- Assist management with special reports and financial projects.- Assist with data entry across multiple systems
• -Assist with system testing
• Data Entry & Administrative Support- Update spreadsheets, databases, and accounting systems.- Process and organize invoices, payments, credits, and other documentation.- Provide support to other departments as needed.

Skills

Accounts Receivable

Reconciliations

Reporting & Analysis

Data Entry

System testing

Administrative Support

Tools

Microsoft Excel

Microsoft Office

Job description

Summit Facility Solutions is seeking an Accounting and Administrative Support Specialist to help manage finances, vendor communications, and daily office tasks in Holmdel, NJ.

The role emphasizes accounts receivable, reconciliations, data entry, and reporting; proficiency in Excel and attention to detail are essential. You will work with a collaborative team to ensure accurate financial records and timely processing of invoices.