Accounting and Administrative Support Specialist

Summit-Facility-Solutions; Holmdel Township (NJ); On-site; USD 52,000 - 70,000; Full time

Job summary

Summit Facility Solutions is seeking an Accounting and Administrative Support Specialist to help manage finances, vendor communications, and daily office tasks in Holmdel, NJ.

The role emphasizes accounts receivable, reconciliations, data entry, and reporting; proficiency in Excel and attention to detail are essential. You will work with a collaborative team to ensure accurate financial records and timely processing of invoices.

Qualifications

• 2+ years of experience in accounting, accounts receivable, bookkeeping, office administration, or a related field preferred.
• Strong proficiency with Microsoft Excel and Microsoft Office.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Comfortable communicating with customers and vendors regarding financial matters.
• Ability to work independently while also being part of a team.
• Ability to prioritize and manage multiple assignments.
• Strong problem-solving and follow-through skills.

Responsibilities

• Accounts Receivable & Collections- Assist with monitoring accounts receivable and aging reports.- Contact customers regarding past-due invoices and outstanding balances.
• Accounting & Reconciliations- Perform routine data reconciliations and investigate discrepancies.- Compare invoices, payments, credits, and account balances for accuracy.
• Reporting & Analysis- Gather and organize information from multiple sources.- Review data for accuracy and identify unusual or missing information.- Assist management with special reports and financial projects.- Assist with data entry across multiple systems
• -Assist with system testing
• Data Entry & Administrative Support- Update spreadsheets, databases, and accounting systems.- Process and organize invoices, payments, credits, and other documentation.- Provide support to other departments as needed.

Skills

Accounts Receivable

Reconciliations

Reporting & Analysis

Data Entry

System testing

Administrative Support

Tools

Microsoft Excel

Microsoft Office

Job description

Accounting and Administrative Support Specialist(Adminstrative)

Managing your facility is no easy task; considering everything from cleanliness, periodic work, preventative maintenance, lighting solutions, Integrated Pest Management - the list is endless... The team at Summit Facility Solutions have adopted a partnership approach to facilities management. Our success is founded on the premise that success in managing your client space requires both the vendor (that's us!) and the customer to form a synergy and work together. This means great communication, constant quality assurance & improvement and a dedicated team to get the job done. We understand the day to day struggle with maintaining your facility; we go beyond the vendor/customer relationship and integrate ourselves into your space to learn the idiosyncrasies so we can design a custom approach to managing the growing needs of your space. By joining as a staff member of the Summit team, you are acting as a solution based representative of our company. We strive to be one of the best service delivery companies on the market and that starts with our employees.

Job Skills / Requirements

This is a hands-on, multi-functional position for someone who is comfortable working with numbers, data, spreadsheets, customers, vendors, and internal staff.

• Accounts Receivable & Collections- Assist with monitoring accounts receivable and aging reports.- Contact customers regarding past-due invoices and outstanding balances.

• Accounting & Reconciliations- Perform routine data reconciliations and investigate discrepancies.- Compare invoices, payments, credits, and account balances for accuracy.

• Reporting & Analysis- Gather and organize information from multiple sources.- Review data for accuracy and identify unusual or missing information.- Assist management with special reports and financial projects.- Assist with data entry across multiple systems

• -Assist with system testing

• Data Entry & Administrative Support- Update spreadsheets, databases, and accounting systems.- Process and organize invoices, payments, credits, and other documentation.- Provide support to other departments as needed.

Qualifications

• - 2+ years of experience in accounting, accounts receivable, bookkeeping, office administration, or a related field preferred.
• - Strong proficiency with Microsoft Excel and Microsoft Office.
• - Excellent attention to detail and accuracy.
• - Strong organizational and time-management skills.
• - Good written and verbal communication skills.
• - Comfortable communicating with customers and vendors regarding financial matters.
• - Ability to work independently while also being part of a team.
• - Ability to prioritize and manage multiple assignments.
• - Strong problem-solving and follow-through skills.