AP Specialist

Plumpjack Management Services; Napa (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Plumpjack Management Services is seeking an Accounts Payable Specialist. This entry-level role focuses on data entry and follows standard procedures to process vendor invoices and monthly statements, with opportunity for growth.

You will handle incoming mail, route invoices for approval, code and post entries, issue checks, and reconcile vendor statements. Strong attention to detail and English communication are essential.

Qualifications

• One year of work experience in hospitality accounting or related field.
• Moderate proficiency in Microsoft Word and Excel.

Responsibilities

• Process incoming mail and invoices for approval routing.
• Code and post invoices for payment.
• Issue AP checks and follow up on vendor inquiries.
• Reconcile vendor statements monthly.
• Collaborate with team to ensure tasks meet deadlines.

Skills

10 Key by touch

Detail oriented

Tools

Microsoft Word

Microsoft Excel

Job description

POSITION SUMMARY:

The Accounts Payable Specialist is responsible for the processing of Vendor Invoices, Monthly Vendor Statement Reconciliations and other related Accounts Payable tasks by following Company Standard Operating Procedures and Policies. This is an entry level position that is primarily data entry driven with the opportunity of growth over time.

ESSENTIAL FUNCTIONS:

Accounts Payable Processing:

• Processing of incoming mail
• Invoices out for approval routing & follow-up
• Coding & Posting of Invoices
• AP Check Issuance
• Vendor Inquiry & follow-up
• Vendor Statement Reconciliation

QUALIFICATIONS:

• 10 Key by touch
• A minimum of one year work experience in Hospitality Accounting or a related field.
• Moderate level of proficiency in Microsoft Word and Excel required.

REQUIRED COMPETENCIES:

• Ability to work in a collaborative environment
• Data entry with high level of detail
• Excellent written and verbal communication skills
• Must be able to maintain composure and accurately complete tasks and deadlines under pressure and with interruptions
• English fluency required

PHYSICAL DEMANDS:

• Standing/walking approximately 10% of shift
• Ability to work on/through computer approximately 90% of shift
• Ability to use and communicate on telephones, daily
• Occasionally required to handle and move objects weighing up to 25 lbs. over short distances