Accounts Payable Specialist

Prime Source Foods of NH; Londonderry (NH); Presencial; USD 42.000 - 62.000; Jornada completa

Descripción de la vacante

Prime Source Foods of NH in Londonderry, NH is seeking an Accounts Payable Specialist to support timely processing of vendor invoices and payments, maintain accurate vendor records, and uphold strong internal controls.

The ideal candidate is detail-oriented, organized, able to handle a high volume of transactions, and experienced with ERP systems and MS Office. Prior distribution or foodservice experience is a plus.

Formación

• 2+ years in accounts payable or related accounting experience.
• Detail-oriented with strong accuracy.
• Experience with ERP/accounting systems and vendor portals.
• Proficient in Excel, Outlook, and MS Office.

Responsabilidades

• Review and process vendor invoices accurately and timely.
• Verify invoices with supporting docs, coding, and approvals.
• Match invoices to purchase orders and receiving docs.
• Research and resolve invoice discrepancies and vendor inquiries.
• Maintain documentation for payments and transactions.
• Identify opportunities to improve AP processes.

Conocimientos

Attention to detail

Organization

Time management

Communication

Excel

MS Office

Educación

Accounting degree

Finance degree

Herramientas

ERP systems

Accounting software

Vendor portals

Electronic payments

Descripción del empleo

Description

Position Summary

The Accounts Payable Specialist is responsible for supporting the accurate and timely processing of vendor invoices and payments while maintaining strong documentation and internal controls. This position works closely with vendors, purchasing, operations, and other departments to resolve invoice discrepancies, maintain accurate vendor accounts, and ensure expenses are properly recorded.

The ideal candidate is highly organized, detail-oriented, comfortable managing a high volume of transactions, and able to independently research and resolve accounts payable issues.

Requirements

Key Responsibilities:

• Review and process vendor invoices accurately and timely.
• Verify invoices for appropriate supporting documentation, coding, and approvals.
• Match invoices to purchase orders and receive documentation when applicable.
• Research and resolve quantity, pricing, receiving, and other invoice discrepancies.
• Identify duplicate invoices or payments and resolve exceptions before payment.
• Ensure invoices are recorded in the appropriate accounting period.
• Respond to vendor inquiries regarding invoice and payment status.
• Research outstanding invoices, credits, deductions, and account discrepancies.
• Coordinate with internal departments to resolve outstanding vendor issues.
• Maintain supporting documentation for payments and transactions.
• Identify invoices received after period-end that may require accrual.
• Research aged outstanding AP items and unreconciled balances.
• Provide documentation and schedules for account reconciliations.
• Identify unusual transactions, payment discrepancies, or potential duplicate payments.
• Maintain complete and organized supporting documentation.
• Recommend opportunities to simplify and improve AP processes.
• Participate in system implementations, testing, automation, and other Finance improvement initiatives.

Qualifications

• 2+ years of Accounts Payable, accounting, or related experience preferred.
• Strong attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Experience researching and resolving invoices and vendor discrepancies.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
• Associate's or bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Experience working in a distribution, foodservice, manufacturing, or high-volume transaction environment.
• Experience with ERP/accounting systems, electronic payment platforms, and vendor portals.