Accounts Payable Specialist II

First Interstate Properties, Ltd.; Billings (MT); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

PTO + holidays

Child Care Assistance

Exercise reimbursement

Community impact initiatives

Job summary

First Interstate Properties, Ltd. seeks an Accounts Payable Specialist II to manage vendor payments, coding, posting, and balancing data to the AP ledger. You will verify invoices for accuracy and compliance with AP policies and GAAP, print vendor checks as needed, and respond to inquiries from internal and external customers.

Strong attention to detail and reliable workflow management are required. The role emphasizes daily invoice reviews, timely payments, maintenance of vendor records, and

Qualifications

• Knowledge of accounting principles and practices.
• Proficient in Microsoft Office applications.
• Excellent communication skills both written and verbal.
• Strong attention to detail and accuracy with high volume processing.

Responsibilities

• Manages the payment process for assigned vendors effectively.
• Displays a technical knowledge of invoice processing and related tasks.
• Performs invoice processing with minimal supervision according to procedures.
• Creates processes to cover workload during absence and cross-trains others.

Skills

Accounting principles

MS Office

Communication

Attention to detail

Education

High School Diploma or GED

Job description

What's Important To You

We know your career is just one aspect of a meaningful, complex, and demanding life. That's why we designed our compensation and benefits package to provide employees and their families with as much choice as possible.

• Generous Paid Time Off (PTO) in addition to paid federal holidays.
• Child Care Assistance Program for eligible dependent(s).
• Exercise reimbursement program for employees.
• The health and happiness of the places we call home matter to us. Learn a little more about what we do for the communities we serve and why we want YOU to be a part of it.

Summary

The Accounts Payable Specialist II performs a variety of Accounts Payable functions including coding, posting, and balancing data to the Accounts Payable Ledger. Checks and verifies transactions to ensure consistency and accuracy of documents. Reviews and verifies transactions to ensure consistency and accuracy of documents for compliance with A/P policies and procedures and generally accepted accounting principles. Prints vendor checks for invoice payments if applicable. Position interacts with internal and external customers in responding to inquiries or report requests.

Essential Duties And Responsibilities

• Manages the payment process for assigned vendors effectively.
• Displays a technical knowledge of the job functions in relation to invoice processing.
• Performs all tasks associated with invoice processing routinely with limited to no assistance according to established procedures.
• Creates processes to ensure others can cover the workload during absence.
• Covers for others in their queues when needed.
• Completes the Data Communications/Utilities Master Spreadsheet to contribute to the new approval framework for such expenses.
• Tracks all the Data Communications/Utility invoices and keeps the Data Communications/Utility spreadsheet up to date ensuring items are paid on time.
• Reviews invoices daily for accurate general ledgers and invoice input.
• Sends invoices out for approval through workflow approvals daily and works the items returned from workflow queue.
• Maintains vendor records and inputs new vendors into the system, if applicable.
• Completes the Month End closing process to ensure AP is closed out properly, where applicable.
• Keeps Vendor Queue within required limits if applicable: 1. Oldest Invoice dates out first each day; 2. Highest dollars to $1,500 done next each day; 3. Creation date kept within 7 days if at all possible after other criteria is met
• Displays a technical knowledge of the job functions in relation to miscellaneous tasks assigned.
• Prints and processes checks and payments daily and runs IF4 check file.
• Processes daily recurring transactions.
• Monitors outstanding check list and reports escheatable items to the escheatment processor in a timely manner.
• Monitors vendor email daily and handles all emails in a timely fashion.
• Processes all block entries for postage and reclassing timely and prior to month end.
• Writes new procedures and updates existing procedures with minimal to no assistance.
• Reviews and edits 95% of assigned procedures by the deadline established.
• Supports the Accounts Payable Operating Plan in areas not directly involved with.
• Monitors the work of others in the work group.
• Possesses a big picture mindset and knows who to contact outside AP if needed.
• Cross-trains on all functions in relation to Accounts Payable and assists others when needed.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills And Abilities

• Knowledge of accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
• Proficient in Microsoft Office applications.
• Excellent communication skills both written and verbal.
• Strong attention to detail and accuracy with high volume processing and proven research skills.

Education And/Or Experience

• High School Diploma or General Education Degree (GED) required
• 1-3 years Accounts Payable experience required

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

• Dexterity of hands/fingers to operate computer keyboard and mouse - Frequently
• Lifting - Occasionally (up to 10 lbs)
• Sitting - Frequently
• Overtime - Subject to business need
• Typical Work Hours - M-F (8-5)
• Regular and Predictable Attendance - Required