Accounts Payable Specialist

Apploi; Jeannette (Westmoreland County); On-site; USD 42,000 - 64,000; Full time

Job summary

Apploi is seeking an Accounts Payable Specialist to ensure accurate, timely processing of vendor invoices and payments while maintaining reliable financial records. You will review, code, and process invoices, perform data entry, and prepare journal entries to support the general ledger.

The role requires hands-on AP experience, proficiency with Excel, and familiarity with multiple accounting software platforms.

Qualifications

• Hands-on accounts payable experience.
• Knowledge of GAAP and SOX controls.
• Experience with multiple accounting software and financial systems.
• Proficient with Microsoft Excel and data analysis tools.
• Ability to handle confidential information and meet deadlines.

Responsibilities

• Review, code, and process invoices; verify approvals and documentation.
• Perform invoice data entry and maintain vendor and payment records.
• Prepare journal entries and support general ledger activities.
• Reconcile vendor statements and investigate discrepancies.
• Assist with accounts payable automation and reporting.
• Support audits and process improvements with the accounting team.
• Use Excel to validate and summarize information using formulas and VLOOKUP.
• Follow GAAP and SOX controls in all processes.
• Maintain audit-ready documentation and confidentiality.
• Collaborate with HR/payroll and other departments as needed.

Skills

Data entry

Analytical skills

Attention to detail

GAAP knowledge

SOX controls

Confidentiality

Tools

Microsoft Excel

QuickBooks

Sage

Workday

PeopleSoft

ADP

Ceridian

Kronos

UltiPro

Paychex

Job description

Accounts Payable Specialist

Job Overview:

As an Accounts Payable Specialist, you will support accurate, timely processing of vendor invoices and payments while maintaining reliable financial records.

Responsibilities:

• Review, code, and process invoices; verify approvals, supporting documentation, and account details.

• Perform invoice processing and data entry, and maintain accurate vendor and payment records.

• Apply double entry bookkeeping principles, including debits and credits, and prepare journal entries as needed.

• Reconcile vendor statements and accounts; investigate discrepancies and support account reconciliation.

• Assist with general ledger accounting, corporate accounting, and accounts receivable management tasks as assigned.

• Use accounting systems and financial software to maintain records, process transactions, and support accounts payable automation.

• Prepare and analyze spreadsheets, using Excel formulas, VLOOKUP, and Excel data analysis tools to validate and summarize information.

• Follow GAAP, SOX controls, and applicable financial compliance procedures.

• Protect confidential information and maintain organized, audit‑ready documentation.

• Support reporting, audits, and process improvements in coordination with the accounting team.

Qualifications:

• Accounting and finance experience, including hands‑on accounts payable work; experience in public accounting or corporate accounting is a plus.

• Knowledge of accounting, financial concepts, technical accounting, general ledger accounting, and financial compliance.

• Experience with accounting software, accounting systems, and financial software. Familiarity with QuickBooks, Quicken, Sage, Workday, PeopleSoft, Paychex, ADP, Ceridian, Kronos, or UltiPro is beneficial.

• Familiarity with HRIS platforms and payroll systems is helpful.

• Proficiency with Microsoft Office and spreadsheets, including Excel formulas, VLOOKUP, and Excel data analysis.

• Strong data entry skills and analysis skills

• Understanding of invoice processing, accounts payable automation, account reconciliation, journal entries, and debits and credits.

• Ability to handle confidential information responsibly and manage competing priorities with care.

Physical Requirements:

This position must be able to perform the essential functions of the position, with or without reasonable accommodation. This role may require extended sitting and computer use, as well as standing and walking throughout the facility and operational areas. It may also involve occasional bending, stooping, reaching, using stairs, traveling between organizational locations, and attending meetings, conferences, and community or business events.