AP Specialist

DLRdmv®; Dallas (TX); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental, and vision insurance

401(k)

Paid time off and holidays

Growth opportunities

Job summary

DLRdmv is seeking an experienced Accounts Payable Specialist to join our Finance & Accounting team in Dallas, TX. This full-time hybrid role (in-office 3 days per week) reports to the Controller and is ideal for a detail-oriented AP professional with 2–4 years of hands-on experience.

You will process vendor invoices with 2‑/3‑way matching, code in Bill.com, manage payments, reconcile statements, review Expensify reports, and support month‑end close and audits.

Qualifications

• 3–5 years of full-cycle accounts payable experience.
• Associate's or Bachelor's degree in Accounting, Finance, or related field.
• Proficiency with NetSuite ERP and strong attention to detail.
• Ability to manage a high invoice volume and meet payment deadlines in a fast-paced environment.

Responsibilities

• Process high volume vendor invoices with PO matching (2-way/3-way).
• Code and route invoices for approval in Bill.com per policy and GL structure.
• Prepare and process weekly payments via checks, ACH, and wires.
• Reconcile vendor statements and resolve discrepancies; follow up on past-due balances.
• Review employee expenses in Expensify for policy compliance and receipts.
• Respond to vendor inquiries and maintain strong vendor relationships.
• Set up vendor records and 1099 tracking; assist with month-end close and accruals.
• Support audits with schedules and documentation; identify process improvements.

Skills

Accounts payable

Bill.com

Expensify

NetSuite

Vendor management

Education

Associate's degree in Accounting

Bachelor's degree in Accounting/Finance

Tools

NetSuite ERP

Bill.com

Expensify

Job description

About DLRdmv

DLRdmv™ creates and deploys innovating Title & Registration technology and Governmental Compliance solutions to the Automotive Industry. DLRdmv offers an exciting, entrepreneurial work environment for individuals interested in being part of a growing company that is fully committed to serving its customers. Our mission is to provide best-in-class products and services to our clientele and earn their business every day.

About The Role

• DLRdmv is looking for an experienced Accounts Payable Specialist to join our Finance & Accounting team in Dallas, TX. This is a full-time, hybrid role (in-office 3 days per week) reporting to the Controller, ideal for a detail-oriented AP professional with 2-4 years of hands-on experience.

What You'll Do

• Process a high volume of vendor invoices accurately and on time, matching purchase orders and receiving documentation (2-way/3-way match)
• Code and route vendor invoices for approval in Bill.com, in accordance with company policy and GL account structure
• Prepare and process weekly check runs, ACH, and wire payments
• Reconcile vendor statements and resolve discrepancies, short-pays, and past-due balances
• Review employee expense reports submitted through Expensify for policy compliance, accurate coding, and required receipts/documentation
• Respond to vendor inquiries and maintain strong working relationships with vendors and internal stakeholders
• Set up and maintain vendor records, including W-9 collection and 1099 tracking
• Reconcile the AP sub-ledger to the general ledger and research variances
• Assist with month-end close, including AP accruals and account reconciliations
• Support internal and external audits by preparing schedules and supporting documentation
• Identify and recommend process improvements to increase efficiency and strengthen controls

Qualifications

Required

• 3-5 years of full-cycle accounts payable experience
• Associate's or Bachelor's degree in Accounting, Finance, or a related field (or equivalent experience)
• Proficiency with ERP/accounting software (NetSuite)
• High attention to detail and strong organizational skills
• Ability to manage a high invoice volume and meet payment deadlines in a fast-paced environment
• Clear written and verbal communication skills for vendor and cross-department interactions

Preferred

• Hands-on experience with Bill.com (invoice coding/approval workflows) and Expensify (expense report review)
• Familiarity with corporate card program reconciliation
• Prior experience in automotive, dealership, or DMV/title services industries

What We Offer

• Competitive salary commensurate with experience
• Medical, dental, and vision insurance
• 401(k)
• Paid time off and company holidays
• Opportunity for growth within a fast-growing organization