Accounts Payable Specialist

Furniture Marketing Group; Plano (TX); On-site; USD 52,000 - 72,000; Full time

Job summary

Furniture Marketing Group seeks an Accounts Payable Specialist to manage cash outflow and financial commitments. You will process vendor invoices, verify expenses, resolve billing discrepancies, and issue payments.

The role reports to the Company Controller and requires strong attention to detail and vendor relationship-building across internal departments. Responsibilities include vendor setup, invoice processing, check runs, GL coding, year-end 1099s, and reconciliations.

Qualifications

• High School diploma required; Associate or Bachelor’s in Accounting/Finance preferred.
• At least three years of A/P or general accounting experience.
• Advanced MS Excel skills.
• Proficiency in ERP and accounting systems.
• Excellent verbal and written communication skills.
• Strong time management and ability to meet deadlines.
• High attention to detail and accuracy.

Responsibilities

• Set up new vendors in the system and manage vendor updates; issue resale certificates as required.
• Process vendor invoices and credit memos; verify against purchase orders and resolve discrepancies.
• Monitor check request emails and prepare items for supervisor approval.
• Run weekly A/P aging reports for review with supervisor and select for payment.
• Process and print weekly approved check runs for signature and payment.
• Code vendor invoices to the correct general ledger accounts.
• Reconcile vendor account statements and related records.
• Handle A/P and A/R offsets for manufacturer dealer service fees.
• Prepare monthly prepaid expense and vendor deposit reconciliations.
• Process year-end 1099 reporting.

Skills

Attention to detail

Time management

Verbal communication

Written communication

Prioritization

Education

High School diploma

Associate or Bachelor’s degree in Accounting or Finance

Tools

MS Excel

ERP systems

Job description

Job DetailsJob Location: Dallas Headquarters - Plano, TX 75093

The Accounts Payable Specialist plays a critical role in managing the Company’s cash outflow and financial commitments. This position is responsible for the accurate and timely processing of vendor invoices, verifying expense records, resolving billing discrepancies, and issuing payments. The ideal candidate is highly organized, possesses strong attention to detail, and excels at building relationships with internal departments and external vendors.

The A/P Specialist typically reports to the Company Controller.

Duties Include:

• Setting up new vendors in the system, managing existing vendor updates and changes, checking service vendor COI’s and issuing resale certificates to vendors as required.
• Processing vendor invoices and credit memos into the system verifying against company issued purchase orders and identifying and resolving purchase order and invoice discrepancies.
• Monitoring the check request email box for incoming check requests; print and review for approval submittal to supervisor.
• Running weekly accounts payable aging reports for review with supervisor and selection for payment.
• Processing and printing weekly approved check runs; prepare for signature and forward to vendors once signed.
• Ensuring vendor invoices are coded to appropriate general ledger accounts.
• Processing manufacturer dealer service fees and accounts payable and accounts receivable offsets.
• Reconciling vendor account statements and other records.
• Processing manufacturer dealer service fees and A/P and A/R offsets.
• Reconciling vendor account statements and other records.
• Preparing monthly prepaid expense reconciliations and vendor deposit reconciliations.
• Processing end of year 1099 reporting.

Duties and responsibilities may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing.

QualificationsRequirements:

• High School diploma required – Associate or Bachelor’s degree in Accounting or Finance preferred
• At least three years’ A/P or general accounting experience
• Must have advanced MS Excel skills
• Proficiency in ERP and accounting systems
• Excellent verbal and written communication skills
• Strong time management skills with the ability to set priorities, manage workloads, and meet deadlines
• High attention to detail and accuracy