Accounts Payable Specialist

Richard, Wayne & Roberts; Houston (TX); On-site; USD 52,000 - 66,000; Full time

Job summary

Richard, Wayne & Roberts in Houston seeks an experienced Accounts Payable Specialist to manage advanced AP functions, vendor relationships, invoice processing, reconciliations, audits and reporting support. This hands-on role requires meticulous detail, accuracy and strong problem-solving skills.

Responsibilities include high-volume invoice processing, vendor communication, 1099 filings and month-end close, with opportunities to streamline processes and improve efficiencies in a dynamic

Qualifications

• Associate degree or equivalent; bachelor's degree preferred.
• 5–10 years of accounts payable experience in high-volume settings.
• Experience with vendor management and GAAP compliance.
• Strong Excel, Outlook, ERP and accounting software skills (Bill.com, Oracle NetSuite).

Responsibilities

• Manage vendor setup, statements, credits and discrepancies.
• Serve as primary contact for vendor inquiries and resolution.
• Process and review high-volume invoices, coding, approvals, data entry.
• Review AP reports for timely processing.
• Prepare documentation for audits.
• Assist with 1099 filings, accruals, and month-end close.
• Reconcile vendor accounts and balances.
• Support AP operations for designated jobs/entities.
• Identify opportunities to improve AP processes and efficiencies.

Skills

Excel & Outlook

ERP systems

Analytical skills

Communication skills

Multitasking

Education

Associate degree or equivalent

Bachelor's degree preferred

Tools

Bill.com

Oracle NetSuite

Job description

Position Summary
We are seeking an experienced Accounts Payable Specialist to manage advanced AP functions, vendor relationships, invoice processing, reconciliations, audits, and financial reporting support. This is a hands-on role requiring strong attention to detail, accuracy, and problem-solving skills.

Key Responsibilities

• Manage vendor setup, statements, credits, refunds, and account discrepancies.
• Serve as a primary contact for vendor inquiries and issue resolution.
• Process and review high-volume invoices, coding, approvals, and data entry.
• Review AP reports and ensure accurate and timely processing.
• Prepare documentation for internal and external audits.
• Assist with 1099 filings, monthly accruals, and month-end close.
• Reconcile vendor accounts and resolve outstanding balances.
• Support AP operations for designated jobs or company entities.
• Identify opportunities to improve AP processes and efficiencies.

Qualifications

• Associate degree or equivalent required; bachelor's degree preferred.
• 5-10 years of accounts payable experience, preferably in a high-volume environment.
• Experience with vendor management and GAAP compliance.
• Strong Excel, Outlook, ERP, and accounting software skills.
• Experience with Bill.com and Oracle NetSuite preferred.
• Strong analytical, organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.