AP Specialist

DLRdmv; Dallas (TX); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k)

Paid time off and holidays

Growth opportunities

Job summary

DLRdmv is seeking an experienced Accounts Payable Specialist to join our Finance & Accounting team in Dallas, TX. This full-time, hybrid role requires 3 days in-office per week and 2 days remote, reporting to the Controller.

You will manage high-volume vendor invoicing, code in NetSuite, process payments, and handle expense reports with Expensify, while maintaining strong vendor relations and accuracy.

Qualifications

• 3-5 years of full-cycle accounts payable experience.
• Associate's or Bachelor's degree in Accounting, Finance, or related field.
• Proficiency with ERP/accounting software (NetSuite).
• High attention to detail and strong organizational skills.
• Ability to manage a high invoice volume and meet payment deadlines in a fast-paced environment.
• Clear written and verbal communication skills for vendor and cross-department interactions.

Responsibilities

• Process a high volume of vendor invoices accurately and on time, matching PO and receiving docs.
• Code and route vendor invoices for approval in Bill.com according to policy and GL structure.
• Prepare and process weekly check runs, ACH, and wire payments.
• Reconcile vendor statements and resolve discrepancies and past-due balances.
• Review employee expense reports submitted through Expensify for policy compliance and receipts.
• Maintain vendor records and complete W-9 collection and 1099 tracking.

Skills

Attention to detail

Time management

Communication

Vendor relations

Education

Associate's or Bachelor's degree in Accounting/Finance

Tools

NetSuite

Bill.com

Expensify

Job description

DLRdmv™ creates and deploys innovating Title & Registration technology and Governmental Compliance solutions to the Automotive Industry. DLRdmv offers an exciting, entrepreneurial work environment for individuals interested in being part of a growing company that is fully committed to serving its customers. Our mission is to provide best-in-class products and services to our clientele and earn their business every day.

About the role

• DLRdmv is looking for an experienced Accounts Payable Specialist to join our Finance & Accounting team in Dallas, TX. This is a full-time, hybrid role (in-office 3 days per week) reporting to the Controller, ideal for a detail-oriented AP professional with 2-4 years of hands-on experience.

What you'll do

• Process a high volume of vendor invoices accurately and on time, matching purchase orders and receiving documentation (2-way/3-way match)
• Code and route vendor invoices for approval in Bill.com, in accordance with company policy and GL account structure
• Prepare and process weekly check runs, ACH, and wire payments
• Reconcile vendor statements and resolve discrepancies, short-pays, and past-due balances
• Review employee expense reports submitted through Expensify for policy compliance, accurate coding, and required receipts/documentation
• Respond to vendor inquiries and maintain strong working relationships with vendors and internal stakeholders
• Set up and maintain vendor records, including W-9 collection and 1099 tracking
• Reconcile the AP sub-ledger to the general ledger and research variances
• Assist with month-end close, including AP accruals and account reconciliations
• Support internal and external audits by preparing schedules and supporting documentation
• Identify and recommend process improvements to increase efficiency and strengthen controls

Qualifications

Required

• 3-5 years of full-cycle accounts payable experience
• Associate's or Bachelor's degree in Accounting, Finance, or a related field (or equivalent experience)
• Proficiency with ERP/accounting software (NetSuite)
• High attention to detail and strong organizational skills
• Ability to manage a high invoice volume and meet payment deadlines in a fast-paced environment
• Clear written and verbal communication skills for vendor and cross-department interactions

Preferred

• Hands-on experience with Bill.com (invoice coding/approval workflows) and Expensify (expense report review)
• Familiarity with corporate card program reconciliation
• Prior experience in automotive, dealership, or DMV/title services industries

What We Offer

• Competitive salary commensurate with experience
• Medical, dental, and vision insurance
• 401(k)
• Paid time off and company holidays
• Opportunity for growth within a fast-growing organization