AP Specialist

GHJ; Alpharetta (GA); Hybrid; USD 45,000 - 65,000; Full time

Job summary

GHJ in Alpharetta is seeking an Accounts Payable Specialist for a hybrid role to support accounting operations. You will process invoices, maintain vendor records, and ensure timely payments to support month-end close.

The ideal candidate is organized, detail-oriented, and experienced with high-volume invoices, with proficiency in Excel and Outlook. You will collaborate with vendors and internal teams to resolve discrepancies and continuously improve AP processes.

Qualifications

• 2+ years of accounts payable experience.
• Experience processing high-volume invoices.
• Familiarity with ERP or accounting systems.
• Proficiency in Microsoft Excel and Outlook.
• Strong attention to detail and organizational skills.
• Ability to prioritize assignments and meet deadlines.
• Strong communication and customer service skills.
• Ability to work independently and collaboratively.

Responsibilities

• Review, code, and process vendor invoices and employee expense reports.
• Verify invoice approvals and supporting documentation.
• Prepare and process weekly payment runs (checks, ACH, wire transfers).
• Maintain vendor records and assist with vendor setup and documentation.
• Reconcile vendor statements and resolve discrepancies.
• Assist with AP accruals and month-end close activities.
• Prepare AP aging reports and monitor outstanding invoices.
• Support annual 1099 preparation and reporting.

Skills

Attention to detail

Organizational skills

Communication skills

Customer service skills

Independent and collaborative work

Excel & Outlook

Education

Accounting degree (Associate or Bachelor)

Tools

ERP systems

Job description

We are working with an organization in the Alpharetta area seeking an Accounts Payable Specialist to support its accounting operations. This hybrid opportunity is ideal for a highly organized professional with experience processing invoices, maintaining vendor records, and ensuring accurate and timely payments.

The AP Specialist will manage day-to-day accounts payable activities, resolve invoice discrepancies, and support month-end close and audit requirements.

Responsibilities

• Review, code, and process vendor invoices and employee expense reports
• Verify invoice approvals and supporting documentation
• Prepare and process weekly payment runs, including checks, ACH, and wire transfers
• Maintain vendor records and assist with vendor setup and documentation
• Reconcile vendor statements and resolve invoice or payment discrepancies
• Respond to vendor and internal inquiries in a timely manner
• Assist with accounts payable accruals and month-end close activities
• Prepare AP aging reports and monitor outstanding invoices
• Support annual 1099 preparation and reporting
• Maintain organized records in accordance with company policies
• Assist with internal and external audit requests
• Identify opportunities to improve accounts payable processes and controls

Qualifications

• Associate or bachelor’s degree in Accounting, Finance, Business, or related field preferred
• 2+ years of accounts payable experience
• Experience processing high-volume invoices preferred
• Familiarity with ERP or accounting systems
• Proficiency in Microsoft Excel and Outlook
• Strong attention to detail and organizational skills
• Ability to prioritize assignments and meet deadlines
• Strong communication and customer service skills
• Ability to work independently and collaboratively

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