Accounts Payable Specialist

Quest Financial; Alpharetta (GA); Hybrid; USD 59,000 - 72,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Quest Financial in Alpharetta, GA is seeking a Full-Cycle Accounts Payable Specialist to manage the complete AP process from invoice receipt to payment, reconciliation, and issue resolution.

The ideal candidate has experience in high-volume AP, proficiency with Sage 100 or similar ERP, and comfort with invoice automation platforms such as Esker or JobPro. This is a direct-hire, hybrid role with on-site days.

Qualifications

• Experience in a high-volume accounts payable environment.
• Experience with PO and non-PO invoices.
• Knowledge of ERP systems and invoice automation software.
• Adept at month-end close and AP aging.

Responsibilities

• Manage full AP cycle from receipt to payment and reconciliation.
• Review invoices for accuracy, proper coding, and approvals.
• Process PO and non-PO invoices within established deadlines.
• Research and resolve invoice discrepancies and exceptions.
• Prepare vendor payments via ACH or check.
• Reconcile vendor statements and respond to inquiries.
• Assist with vendor setup, 1099 reporting, and audits.
• Maintain documentation and assist with month-end close.

Skills

Attention to detail

Time management

Education

High school diploma or equivalent

Associate or Bachelor’s degree in accounting/finance/business administration

Tools

Sage 100 ERP

Esker / JobPro or similar

Job description

Our client located in Alpharetta, GA is looking to add an Accounts Payable Specialist to their team.

Pay: $65k

Hybrid: 4x/week in office

Direct-Hire

The Full-Cycle Accounts Payable Specialist is responsible for managing the complete accounts payable process from invoice receipt through payment, reconciliation, and issue resolution. This position requires a high level of attention to detail, accuracy, organization, and follow-through to ensure invoices and payments are processed correctly and on time.

The ideal candidate has experience working in a high-volume accounts payable environment and is comfortable using Sage 100 or another large ERP system, as well as invoice automation and workflow platforms such as Esker, JobPro, or similar software.

Key Responsibilities

• Manage the full accounts payable cycle, including invoice receipt, review, coding, approval requests, entry, payment, and issue resolution.
• Review invoices carefully for accuracy, proper documentation, correct vendor information, general ledger coding, payment terms, and required approvals.
• Process both PO and non-PO invoices accurately and within established deadlines.
• Research and resolve missing purchase orders or invoices, duplicate invoices, incorrect coding, and other invoice exceptions.
• Monitor invoice aging and payment due dates to ensure payments are made according to vendor terms while taking advantage of available discounts when appropriate.
• Prepare and process vendor payments through ACH or check payment.
• Reconcile vendor statements and research outstanding invoices, unapplied credits, duplicate payments, missing payments, and other account discrepancies.
• Respond professionally and timely to vendor inquiries regarding invoices, payments, account balances, and payment status.
• Work closely with vendors, Accounting, Operations, and other internal departments to resolve AP issues.
• Process credit memos and ensure vendor credits are properly recorded and applied.
• Assist with vendor setup and maintenance, including obtaining and reviewing W-9s, payment information, payment terms, and required supporting documentation.
• Maintain accurate vendor records and follow established procedures for changes to vendor or banking information.
• Assist with month-end closing activities, including AP aging review, invoice accruals, reconciliations, and ensuring expenses are recorded in the appropriate accounting period.
• Reconcile accounts payable activity to the general ledger and research discrepancies as needed.
• Maintain complete and organized documentation to support internal controls and internal and external audits.
• Assist with annual 1099 reporting and vendor tax documentation.
• Follow established accounting procedures, approval requirements, segregation of duties, and fraud-prevention controls.
• Identify opportunities to improve AP processes, reduce manual work, prevent duplicate

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred.
• 5-10 years of full-cycle accounts payable experience, preferably in a high-volume environment.
• Strong knowledge of the complete accounts payable process from invoice receipt through final payment and reconciliation.
• Experience processing PO and non-PO invoices.
• Experience with two-way and three-way matching.
• Experience processing ACH, check, and electronic payments.