AP/Billing Specialist

Imprimis Group; Dallas (TX); On-site; USD 64,000 - 70,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k) with employer matching

Paid time off

Life and disability insurance

On-site parking

Fitness center access

Job summary

Imprimis Group is partnering with an established Dallas law firm to hire an experienced Accounts Payable Specialist. This on-site role requires handling high-volume AP duties, client/matter expense allocations, and accurate reconciliations within a fast-paced legal environment.

The ideal candidate will bring 1–2+ years in law firm accounting, strong data-entry skills, and proficiency in Excel/Office 365. Competitive salary and comprehensive benefits are offered with direct-hire employment.

Qualifications

• 1–2+ years of law firm accounting experience with hands-on accounts payable responsibilities.
• Strong understanding of legal accounting procedures, including client/matter expenses and reconciliations.
• Excellent 10-key, typing, and data-entry skills.
• Proficiency in Microsoft Excel, Outlook, and Office 365.
• Exceptional attention to detail, organization, and time management.
• Ability to manage a high-volume workload while maintaining accuracy.
• Dependable, professional, and committed to long-term employment.
• Ability to work fully on-site, Monday through Friday.

Responsibilities

• Manage daily accounts payable operations, including invoice processing, vendor payments, and account reconciliations.
• Review, process, and allocate client-related expenses to appropriate legal matters.
• Reconcile firm credit card transactions and maintain accurate financial records.
• Process electronic charges, including Westlaw, Texas eFile, and other legal expenses.
• Perform high-volume data entry, ensuring accuracy and timely processing.
• Provide backup support for client billing and related accounting functions.
• Maintain attorney continuing legal education (CLE) accounts.
• Assist with accounts receivable reporting and additional administrative projects as needed.
• Collaborate with accounting, HR, and firm leadership to support daily operations.

Skills

Accounts payable

Law firm accounting

Excel

10-key data-entry

Data entry

Attention to detail

Time management

Organization

On-site work

Tools

Juris

Coyote

Microsoft Office 365

Outlook

Job description

Accounts Payable Specialist – Law Firm

Location: Far North Dallas, TX (Preston Road area)

Salary: $64,000–$70,000 annually, depending on experience

Schedule: Monday–Friday | 8:00 AM–5:00 PM

Job Type: Full-Time | Direct Hire | On-Site Position

Imprimis Group is partnering with an established, mid-sized Dallas law firm seeking an experienced Accounts Payable Specialist to join its accounting team. This position is ideal for a detail-oriented professional with law firm accounting experience who thrives in a fast-paced environment and is looking for a stable, long-term career opportunity. The ideal candidate will have a strong foundation in legal accounts payable, excellent organizational skills, and the ability to manage high-volume financial transactions with accuracy and efficiency.

Key Responsibilities

• Manage daily accounts payable operations, including invoice processing, vendor payments, and account reconciliations.
• Review, process, and allocate client-related expenses to appropriate legal matters.
• Reconcile firm credit card transactions and maintain accurate financial records.
• Process electronic charges, including Westlaw, Texas eFile, and other legal expenses.
• Perform high-volume data entry, ensuring accuracy and timely processing.
• Provide backup support for client billing and related accounting functions.
• Maintain attorney continuing legal education (CLE) accounts.
• Assist with accounts receivable reporting and additional administrative projects as needed.
• Collaborate with accounting, HR, and firm leadership to support daily operations.

Required Qualifications

• 1–2+ years of law firm accounting experience, with hands‑on accounts payable responsibilities.
• Strong understanding of legal accounting procedures, including client/matter expenses and reconciliations.
• Excellent 10‑key, typing, and data‑entry skills.
• Proficiency in Microsoft Excel, Outlook, and Office 365.
• Exceptional attention to detail, organization, and time management.
• Ability to manage a high‑volume workload while maintaining accuracy.
• Dependable, professional, and committed to long‑term employment.
• Ability to work fully on‑site, Monday through Friday.

Preferred Qualifications

• Experience with Coyote, Juris, or similar legal accounting software.
• Familiarity with law firm billing or pre‑billing processes.
• Experience with NetDocuments or other legal document management systems.
• Previous experience in a business litigation or comparable law firm environment.
• Training will be provided on firm‑specific systems and billing procedures.

Compensation & Benefits

• Competitive salary of $64,000–$70,000, based on experience.
• Medical, dental, and vision insurance.
• 401(k) with employer matching.
• Paid time off.
• Life and disability insurance.
• Flexible spending and health savings account options.
• Private office.
• Free on‑site parking.
• Complimentary access to the building's fitness center.

Imprimis Group is an Equal Opportunity Employer.