Accounts Payable Specialist

Liberty Personnel Services, Inc.; Charlotte (NC); Hybrid; USD 65,000 - 75,000; Full time

Job summary

Liberty Personnel Services, Inc. seeks an Accounts Payable Specialist for a Charlotte, NC law firm in a hybrid role. The position handles invoices, PO matching, and payroll/payment workflows, ensuring timely, accurate processing and vendor communication.

The ideal candidate has prior law firm AP experience, strong Excel skills, attention to detail, and the ability to work independently or with a team in a fast-paced environment.

Qualifications

• Law firm accounts payable experience required.
• Strong attention to detail and ability to analyze data.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively with a team.
• Proficient in Excel and MS Office.

Responsibilities

• Process invoices timely and accurately.
• Match invoices to purchase orders and receiving reports.
• Review invoices for accuracy and completeness.
• Obtain approval for invoices and document discrepancies.
• Maintain a system for organizing invoices and payments.
• Reconcile vendor statements and resolve discrepancies.
• Perform check runs and initiate electronic payments.
• Respond to vendor inquiries and resolve issues.
• Maintain records of all transactions.
• Assist with month-end and year-end close processes.
• Prepare reports for management as required.
• Ensure compliance with company policies and procedures.

Skills

Attention to detail

Excel

Communication

Time management

Independent work

Team collaboration

Education

High school diploma

Degree preferred

Tools

3E/Elite/Aderant

Microsoft Office

Job description

Accounts Payable Specialist - Charlotte, NC - Law Firm - $65-75k - Hybrid

*Prior/current Accounts Payable experience within the law firm industry experience is required!

The Accounts Payable Specialist will be responsible for managing the company's accounts payable process, ensuring that invoices are accurately processed and paid on time. This position requires a high level of attention to detail, analytical and problem-solving skills, strong communication skills, and the ability to work independently and as part of a team.

Responsibilities:

• Process invoices in a timely and accurate manner
• Match invoices to purchase orders and receiving reports
• Review invoices for accuracy and completeness
• Obtain approval for invoices and document any discrepancies
• Maintain a system for organizing invoices and payments
• Reconcile vendor statements and resolve any discrepancies
• Perform check runs and initiate electronic payments
• Respond to vendor inquiries and resolve any issues
• Maintain accurate and complete records of all transactions
• Assist with month-end and year-end close processes
• Prepare reports for management as required
• Ensure compliance with company policies and procedures

Requirements:

• High school diploma or equivalent required; Associate or Bachelor’s degree in accounting, finance, or business preferred
• Experience in accounts payable or similar role within a law firm/legal environment is required
• Excellent attention to detail and ability to analyze data
• Proficient in Microsoft Office, particularly Excel
• Knowledge of legal accounting software, such as 3E, Elite or Aderant is preferred
• Excellent communication and interpersonal skills
• Ability to work independently and collaboratively with a team
• Strong organizational and time management skills