Analyst - Recruiting/Talent Acquisition

Mission Staffing; New York (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

Mission Staffing in New York City is seeking an Administrative Coordinator who is bright, organized, and motivated to join an investment firm's fast-paced office. This is an excellent entry point for someone building a long-term career in recruiting and human resources.

The role focuses on reception, calendar coordination across time zones, interview support, candidate materials, and reliable office administration in a fully in-office environment.

Qualifications

• 1+ year of professional administrative or corporate experience.
• Strong interest in recruiting, human resources, or talent acquisition.
• Exceptional attention to detail and organizational skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Professional, polished communication style.
• Comfortable working in a fully in-office environment.
• Eager to learn, take initiative, and grow within a team.

Responsibilities

• Serve as the welcoming face of the office and manage reception responsibilities.
• Support the recruiting team with interview scheduling and candidate coordination.
• Coordinate calendars across multiple time zones and ensure all interview details are accurate.
• Prepare and distribute candidate materials, resumes, and interview information.
• Communicate with candidates and internal stakeholders throughout the recruiting process.
• Assist with various administrative and HR-related projects as needed.
• Maintain a high level of organization and attention to detail across multiple concurrent tasks.
• Provide general office support and help ensure the office runs smoothly.

Skills

Attention to detail

Multitasking

Communication

Office administration

Professionalism

Team collaboration

Job description

A leading investment firm is seeking a bright, organized, and motivated Administrative Coordinator to join its New York City office. This is an excellent opportunity for an early-career professional who is interested in developing a long-term career within recruiting and human resources.

The ideal candidate is polished and personable, highly detail-oriented, and comfortable managing multiple priorities in a fast-paced, front-facing environment.

Responsibilities:

• Serve as the welcoming face of the office and manage reception responsibilities
• Support the recruiting team with interview scheduling and candidate coordination
• Coordinate calendars across multiple time zones and ensure all interview details are accurate
• Prepare and distribute candidate materials, resumes, and interview information
• Communicate with candidates and internal stakeholders throughout the recruiting process
• Assist with various administrative and HR-related projects as needed
• Maintain a high level of organization and attention to detail across multiple concurrent tasks
• Provide general office support and help ensure the office runs smoothly

Qualifications:

• 1+ year of professional administrative or corporate experience - REQUIRED
• Strong interest in recruiting, human resources, or talent acquisition
• Exceptional attention to detail and organizational skills
• Ability to multitask and prioritize in a fast-paced environment
• Professional, polished, and personable communication style
• Comfortable working in a highly collaborative, fully in-office environment
• Eager to learn, take initiative, and grow within a team
• Positive, team-oriented attitude and genuine enthusiasm for the role