Talent Acquisition & Admin Coordinator

Mission Staffing; New York (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

Mission Staffing in New York City is seeking an Administrative Coordinator who is bright, organized, and motivated to join an investment firm's fast-paced office. This is an excellent entry point for someone building a long-term career in recruiting and human resources.

The role focuses on reception, calendar coordination across time zones, interview support, candidate materials, and reliable office administration in a fully in-office environment.

Qualifications

• 1+ year of professional administrative or corporate experience.
• Strong interest in recruiting, human resources, or talent acquisition.
• Exceptional attention to detail and organizational skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Professional, polished communication style.
• Comfortable working in a fully in-office environment.
• Eager to learn, take initiative, and grow within a team.

Responsibilities

• Serve as the welcoming face of the office and manage reception responsibilities.
• Support the recruiting team with interview scheduling and candidate coordination.
• Coordinate calendars across multiple time zones and ensure all interview details are accurate.
• Prepare and distribute candidate materials, resumes, and interview information.
• Communicate with candidates and internal stakeholders throughout the recruiting process.
• Assist with various administrative and HR-related projects as needed.
• Maintain a high level of organization and attention to detail across multiple concurrent tasks.
• Provide general office support and help ensure the office runs smoothly.

Skills

Attention to detail

Multitasking

Communication

Office administration

Professionalism

Team collaboration

Job description

Mission Staffing in New York City is seeking an Administrative Coordinator who is bright, organized, and motivated to join an investment firm's fast-paced office. This is an excellent entry point for someone building a long-term career in recruiting and human resources.

The role focuses on reception, calendar coordination across time zones, interview support, candidate materials, and reliable office administration in a fully in-office environment.