Administrative Assistant

Glocap Search; New York (NY); On-site; USD 100,000 - 110,000; Full time

Benefits offered by this job

Discretionary bonus

Great benefits

Job summary

Glocap Search in New York, NY seeks an Administrative Assistant to support a Private Equity team in a fast-paced environment. The role focuses on organizing, sorting, and tracking activities for multiple professionals, requiring discretion and proactive problem solving.

Responsibilities include calendar management, travel planning, expense reporting with Concur, and data entry in Salesforce. A bachelor’s degree is required and some international travel is involved.

Responsibilities

• Manage complex, heavy calendars for multiple team members, prioritizing and resolving scheduling conflicts
• Book and coordinate internal and external meetings via Zoom and Teams
• Arrange domestic and international travel, including flights, hotels, car services, and dinner reservations
• Prepare and process monthly travel and expense reports in Concur
• Maintain comprehensive and accurate records for the team
• Communicate with executives and their assistants in a professional manner across offices
• Perform data entry via Salesforce, maintain contacts in Outlook, and scan documents
• Prepare confidential correspondence, presentations and other documents for meetings
• Provide back-up support to other admins during vacations

Job description

LOCATION: New York, NY (in office Monday-Friday)

HOURS: 8:45AM-5:30PM with some flexibility

COMPENSATION: $100-110K (DOE) + Discretionary Bonus + Great Benefits/Perks

BACHELOR'S DEGREE: Required

Our client, a Private Equity firm located in Midtown, Manhattan, is seeking an organized, detail-oriented, proactive and diligent individual to join the team. They are looking for a mature candidate who is able to adapt and think on their feet. As an Assistant, you will be expected to perform administrative and office support activities for multiple professionals in a fast-paced environment. There will be a lot of interacting, organizing, sorting, and tracking in this role.

Responsibilities of the Administrative Assistant

• -Manage complex, heavy calendars for multiple team members, prioritizing and resolving scheduling conflicts
• -Book and coordinate internal and external meetings via Zoom and Teams
• -Arrange domestic and international travel, including flights, hotels, car services, and dinner reservations
• -Prepare and process monthly travel and expense reports in a timely and accurate manner using Concur
• -Maintain comprehensive and accurate records for the team
• -Communicate with executives and their assistants in a professional and effective manner across offices
• -Perform data entry via Salesforce, maintaining contacts in Outlook, and scanning documents
• -Prepare confidential correspondence, presentations and other documents for meetings
• -Provide back-up support to other admins during vacations

Requirements of the Administrative Assistant

• -2–4 years of administrative experience supporting a team (MD, Principal, VPs, Associates), ideally in financial services
• -Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) Concur,
• -Salesforce and AI platform experience a plus
• -Maintain the highest level of discretion and confidentiality in all matters
• -Ability to thrive in a fast-paced, rigorous work environment
• -Poised and professional but also friendly and resourceful
• -Strong written and verbal communication skills, strong attention to detail
• -Punctual, proactive, dependable, and highly organized
• -Demonstrate initiative, ownership of responsibilities
• -Ability to work both independently and collaboratively as part of a close-knit team in NYC