Alumni Programs & Events Coordinator

Colgate University; Village of Hamilton (NY); Hybrid; USD 30,996 - 33,751; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement contributions

Paid time off

Paid family leave

Gym discounts

Bookstore savings

Athletic tickets

Free parking

Job summary

Colgate University in New York seeks an Administrative Programs Coordinator in a hybrid role, combining on-site duties with remote work. The position offers an hourly wage of $22.50–$24.50 and supports events across Reunion, Family Weekend, Commencement, and related programs.

Responsibilities include coordinating alumni event logistics, managing giving society memberships, executing marketing communications, and delivering frontline service to alumni and donors; evening and weekend support is

Qualifications

• Minimum of two years of administrative experience including managing calendars, arranging travel, and managing expenses.
• Strong written and verbal communication skills.
• Ability to participate in occasional evening and weekend work to support Advancement’s and the University’s events including major events such as Reunion, Family Weekend, and Commencement, and provides additional event support as required.

Responsibilities

• Coordinate event logistics for alumni programs, including on-campus events, regional programs, reunions, CPNs, and leadership giving society events.
• Manage membership for giving societies, Alumni Council, and other high level volunteer communities.
• Execute marketing communications, including alumni engagement and annual giving email builds, data management support for email marketing and direct mail, and event registration pages.
• Provide event support for leadership giving societies, stewardship events, and special donor engagement opportunities.
• Provide front-line customer service for alumni engagement and annual giving.
• Support inventory management, event materials, and day‑of staffing logistics.

Skills

Calendar management

Travel arrangements

Expense management

Communication skills

Evening/weekend availability

Education

Associate's degree preferred

Tools

Blackbaud Raiser's Edge

Job description

Colgate University in New York seeks an Administrative Programs Coordinator in a hybrid role, combining on-site duties with remote work. The position offers an hourly wage of $22.50–$24.50 and supports events across Reunion, Family Weekend, Commencement, and related programs.

Responsibilities include coordinating alumni event logistics, managing giving society memberships, executing marketing communications, and delivering frontline service to alumni and donors; evening and weekend support is