University Events Assistant

Colgate University; Village of Hamilton (NY); On-site; USD 26,000 - 29,000; Part time

Job summary

Colgate University seeks a part-time University Events Assistant to support the registration management and execution of 45+ events annually. The role is up to 25 hours per week during standard hours with mandatory evening and weekend event coverage, based in the University Events Office on campus in Hamilton, NY.

The position, temporary through June 2027, offers $19.00–$21.00 per hour and requires strong communication, attention to detail, and comfort interfacing with diverse campus

Qualifications

• Exceptional verbal and written communication skills with strong phone and email etiquette.
• Sharp attention to detail, accuracy, and efficient time-management skills.
• Demonstrated ability to manage multiple tasks simultaneously.
• Collaborative mindset with an eagerness to share creative ideas and participate in team brainstorming.
• Demonstrated interest in event planning and management.
• Strict commitment to discretion and maintaining confidential information.

Responsibilities

• Administrative Support & Data Management: Handle daily office tasks including email and phone correspondence, internet research, document copying, proofreading, and event collateral creation. Maintain accurate event registration data and track event logistics using tools such as Raiser's Edge, NXT, and Google Workspace.

Skills

Verbal communication

Written communication

Multitasking

Interpersonal skills

Tools

Raiser's Edge

NXT

Google Workspace

Job description

Position Information

• Job Category: Casual Wage
• Position Title: University Events Assistant
• Full Time/Part Time: Part Time
• Division: Office of University Communications
• Department: University Events
• Hiring Wage/Salary Range: $19.00 - $21.00 / hour

Accountabilities

The University Events Assistant provides administrative and operational support for the registration management, and execution of more than 45 special events annually. Available for both the Fall and Spring semesters, this role involves regular on-site work in the University Events Office to assist with routine communications, document preparation, and event logistics. Schedule details include up to 25 hours per week during standard business hours (8:30 a.m. - 5:00 p.m.), arranged in consultation with the University Events Director, with mandatory evening and weekend hours required to support live event coverage.

Key Responsibilities Include:

• Administrative Support & Data Management: Handle daily office tasks including email and phone correspondence, internet research, document copying, proofreading, and event collateral creation. Maintain accurate event registration data and track event logistics using tools such as Raiser's Edge, NXT, and Google Workspace.
• On-Site Event Operations: Staff major campus traditions and ceremonies including Commencement, Reunion, Homecoming, Family Weekend, Arts, Creativity, and Innovation Weekend, dedication ceremonies, and receptions.
• Event Logistics & Guest Services: Assist with event setup and staging, greet guests, distribute nametags, operate golf carts for guest shuttles, and liaise with vendors on event days.

Requirements

The ideal candidate possesses strong interpersonal skills and a genuine interest in event planning. They must be comfortable interfacing with a wide range of campus stakeholders including alumni, parents, and community members while balancing multiple daily priorities with accuracy and confidentiality.

Qualifications:

• Exceptional verbal and written communication skills with strong phone and email etiquette.
• Sharp attention to detail, accuracy, and efficient time-management skills.
• Demonstrated ability to manage multiple tasks simultaneously.
• Collaborative mindset with an eagerness to share creative ideas and participate in team brainstorming.
• Demonstrated interest in event planning and management.
• Strict commitment to discretion and maintaining confidential information.

Physical Requirements

Must be able to lift 50 lbs with or without assistance.

Job Details

• Requisition Number: 2026CW039Posting
• Temporary: Yes
• Work Schedule: Up to 25 hours per week from January, 2027 through June, 2027.
• Job Open Date: 10/13/2026
• Open Until Filled: Yes

EEO Statement

The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of skills and experience, capacity to do the job, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.

CAMPUS CRIME REPORTING AND STATISTICS

The Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at [e-mail].