Program Coordinator, Advancement

Colgate University; Village of Hamilton (NY); Hybrid; USD 30,996 - 33,751; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement contributions

Paid time off

Paid family leave

Gym discounts

Bookstore savings

Athletic tickets

Free parking

Job summary

Colgate University in New York seeks an Administrative Programs Coordinator in a hybrid role, combining on-site duties with remote work. The position offers an hourly wage of $22.50–$24.50 and supports events across Reunion, Family Weekend, Commencement, and related programs.

Responsibilities include coordinating alumni event logistics, managing giving society memberships, executing marketing communications, and delivering frontline service to alumni and donors; evening and weekend support is

Qualifications

• Minimum of two years of administrative experience including managing calendars, arranging travel, and managing expenses.
• Strong written and verbal communication skills.
• Ability to participate in occasional evening and weekend work to support Advancement’s and the University’s events including major events such as Reunion, Family Weekend, and Commencement, and provides additional event support as required.

Responsibilities

• Coordinate event logistics for alumni programs, including on-campus events, regional programs, reunions, CPNs, and leadership giving society events.
• Manage membership for giving societies, Alumni Council, and other high level volunteer communities.
• Execute marketing communications, including alumni engagement and annual giving email builds, data management support for email marketing and direct mail, and event registration pages.
• Provide event support for leadership giving societies, stewardship events, and special donor engagement opportunities.
• Provide front-line customer service for alumni engagement and annual giving.
• Support inventory management, event materials, and day‑of staffing logistics.

Skills

Calendar management

Travel arrangements

Expense management

Communication skills

Evening/weekend availability

Education

Associate's degree preferred

Tools

Blackbaud Raiser's Edge

Job description

Work Arrangement type Hybrid/Partial Remote – a combination of on-site and remote work. Specific schedules (e.g., 3 days on-site, 2 days remote) are determined by the department based on operational needs.

Hiring Wage/Salary Range: $22.50 - $24.50 per hour.

Professional Experience & Qualifications

• Minimum of two years of administrative experience including managing calendars, arranging travel, and managing expenses.
• Must have strong written and verbal communication skills.
• Ability to participate in occasional evening and weekend work to support Advancement’s and the University’s events including major events such as Reunion, Family Weekend, and Commencement, and provides additional event support as required.

Preferred Qualifications

• Experience in a higher education or non-profit setting.
• Experience with Blackbaud Raiser’s Edge or similar databases/CRMs.

Education

An Associate’s degree is preferred or a combination of education and experience from which comparable skills are obtained.

Physical Requirements

Ability to sit, stand, bend, lift and carry 25 pounds.

Other Information

Work visa sponsorship is not available for this position.

Benefits

Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities.

Key Responsibilities

• Coordinate event logistics for alumni programs, including on‑campus events, regional programs, reunions, CPNs, and leadership giving society events.
• Manage membership for giving societies, Alumni Council, and other high level volunteer communities.
• Execute marketing communications, including alumni engagement and annual giving email builds, data management support for email marketing and direct mail, and event registration pages.
• Provide event support for leadership giving societies, stewardship events, and special donor engagement opportunities.
• Provide front-line customer service for alumni engagement and annual giving.
• Support inventory management, event materials, and day‑of staffing logistics.

EEO Statement

The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of skills and experience, capacity to do the job, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.