Airport Admin & Operations Coordinator

American Airlines; Orlando (FL); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Travel perks and benefits

Health benefits

Wellness programs

401(k) program

Employee discounts and assistance

Job summary

American Airlines in Orlando is seeking an organized office administrator to support the Airport Stations Team within the Customer Experience Division. You will perform a wide range of clerical tasks, assist with onboarding, payroll processing, budgeting, and vendor coordination while ensuring accurate records and timely reporting.

The role requires strong Microsoft Office skills, attention to detail, ability to multitask, and the capacity to work in a fast-paced environment.

Qualifications

• Knowledge of Microsoft Office to include Word, Excel, PowerPoint, Outlook, etc.
• Knowledge of policies, procedures, and corporate structure
• Ability to prioritize work, be detail oriented and meet deadlines
• Ability to perform in a fast paced environment and handle multiple tasks simultaneously
• Ability to be self-motivated with strong organizational skills
• Ability to grasp concepts and functionality of specific software and programs
• Ability to fulfill FAA criminal background checks to qualify for unescorted access privileges to airport security identification display areas (SIDA), if applicable

Responsibilities

• Provides assistance with preparation of management presentations and special projects as required
• Administers, reviews, and monitors all local invoices through InvoiceWorks and disseminate as necessary
• Troubleshoots and escalates office technology issues, including telephone and copier machines
• Tracks and ensures employees complete onboarding duties, including appropriate system access, assignment of lockers, mailboxes, uniforms, badges, fingerprinting, training, etc.
• Assists in station event planning, coordination, and execution (i.e. Do Crew, luncheons, holiday meals, recognition events)
• Handles payroll processing in Workbrain for management and support staff
• Processes bereavement letters and coordinates local communications and response
• Manages employee parking, including permitting and assignments, as required
• Assists with timekeeping functions, data entry, data verification, reconciliations and filing
• Maintains employee files, as necessary
• Maintains Station meeting plans, including monthly emergency response
• Accesses and manages various periodic reports, including performance, audit, expense, employee engagement and recognition, etc.
• Updates required manualsFiles and maintains all security related items
• Acts as backup for various payroll functions
• Manages records for OSHA, safety, etc. (301's, weekly and annual)Assists with budget preparation and reconciliation, including monthly closeout of landing fees
• Supports auditing activities as required
• Tracks and verifies incentive funds earned
• Liaises with CRE/Facilities and vendors to track local projects, as needed
• Leads/directs work with other support staff, as needed
• Performs other duties as required

Skills

Microsoft Office

Policy knowledge

Prioritization

Detail oriented

Multi-tasking

Self-motivated

FAA background check

Education

High school diploma or GED

Office/clerical experience

Job description

American Airlines in Orlando is seeking an organized office administrator to support the Airport Stations Team within the Customer Experience Division. You will perform a wide range of clerical tasks, assist with onboarding, payroll processing, budgeting, and vendor coordination while ensuring accurate records and timely reporting.

The role requires strong Microsoft Office skills, attention to detail, ability to multitask, and the capacity to work in a fast-paced environment.