Aircrew Scheduling & Operations Coordinator

Nisga'a Tek, LLC

Whiteman Afb (MO)

On-site

USD 52,000 - 76,000

Full time

13 days ago

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Job summary

Nisga'a Tek, LLC is seeking a Scheduling Support Assistant to coordinate with training officers, Aviation Resource Management offices, and leaders to arrange schedules supporting aircrew, instructors, and support staff, ensuring currency and progression standards align with priorities.

The role requires proficiency in scheduling software and MS Office, strong communication, attention to detail, and ability to multitask in a dynamic environment; you will update PEX and internal databases,

Qualifications

Proficiency in scheduling software and systems.
Strong Microsoft Office skills.
Excellent verbal and written communication skills.
Strong attention to detail and ability to multitask in a dynamic, high-pressure environment.
Ability to think critically and make decisions quickly, especially in time-sensitive situations.

Responsibilities

Build long and short-range schedules to ensure full coverage of all aircrew, instructor, evaluator, support personnel, and supervisor positions.
Coordinate with senior squadron, group, and/or wing leadership on a daily and weekly basis to facilitate flying operations.
Keep track when crewmembers will be on leave, temporary duty, have scheduled medical appointments, or other scheduling commitments, and deconflict crewmember schedules and work with flight leadership to ensure crews are available to meet assigned sortie taskings.
Track daily flight/ground/academic training requirements and accomplishments to facilitate accurate flight scheduling as directed by the DO and/or shop chiefs.
Update data in Patriot Excalibur (PEX) (or future equivalent systems to PEX) and locally developed database systems as required.
To the maximum extent possible, schedule aircrews based on experience to mitigate Operational Risk Management.
Report updates to squadron, group, and wing leadership.
Facilitate last‑minute schedule changes to ensure full coverage by working with the current mission commander/operations supervisor (or equivalent) and flight responsible for the shift that is not fully manned.
Obtain aircraft and equipment availability data from maintenance and schedule crewmembers for training, exercises, simulators, and operations, as required.
Publish/post scheduling data for unit long/short-range ground/academic, flying, and simulator training event schedules on PEX, or other computer database systems.
Comply with operations group and scheduling chiefs’ locally-developed guidance when building the schedule.
Determine flight, ground, and simulator schedule requirements for upgrade, initial qualification, requalification, transition, currency, and continuation training based on syllabus requirements, student progression, weather, and daily equipment/training range availability.
Perform daily updates of scheduling data to compensate for changing conditions and training completion rates.
Coordinate with Wing Scheduling, outside agencies, exercise participants, and higher headquarters for reporting and to facilitate exercise and special event schedule coordination.
Provide inputs to Wing Scheduling and update daily Supervisor of Flying, Top 3, and schedules.
Correlate sortie length and airspace requirements with syllabus requirements.
Attend meetings, as required, including Weekly Special Use Airspace Scheduling, Weekly Planning/Coordinating Airspace Restrictions, Monthly Range Scheduling.