AIA Billing & Accounts Payable Specialist

Galindo & Boyd Wall Systems; Mesquite (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Galindo & Boyd Wall Systems in Mesquite, TX is seeking an AIA Billing & Accounts Payable Specialist to manage construction project billings and day-to-day AP processing on-site.

The ideal candidate will have strong AIA billing experience, meticulous attention to detail, and the ability to coordinate with project managers and contractors to ensure accurate and timely payments. This on-site, full-time role supports efficient project financials and vendor management.

Qualifications

• Experience with AIA billing formats and construction billing workflows.
• Proficient in invoicing and accounts payable procedures.
• Strong general accounting fundamentals including ledgers and reconciliations.
• Effective communication with internal teams, clients, and vendors.

Responsibilities

• Prepare and submit monthly AIA progress billings with G702/G703 forms and supporting docs.
• Maintain Schedules of Values, retainage, change orders and other billing records.
• Collaborate with project managers and GC to resolve billing discrepancies and payment issues.
• Prepare and track lien waivers (conditional and unconditional) for payments.
• Process vendor and subcontractor invoices with proper cost-code allocation and approvals.
• Assist with vendor statement reconciliations and inquiry resolutions.
• Maintain records and meet multiple monthly billing and AP deadlines.

Skills

AIA billing

Invoicing

General accounting

Communication

Construction billing

ERP software

Excel

Attention to detail

Organization

Deadline management

Education

Associate’s or Bachelor’s degree in Accounting/Finance/Business

Job description

G&B is a leading commercial specialty contractor serving major markets throughout Texas. With offices in DFW, Houston, San Antonio and Austin, G&B partners with many of the nation’s top general contractors on large-scale commercial construction projects. Our capabilities include masonry, plastering, drywall, exterior cladding and rainscreen systems, prefabrication, waterproofing and exterior access solutions. We are a growing, team-oriented organization focused on Safety, Quality and Results.

Role Description

The AIA Billing & Accounts Payable Specialist is a full-time, on-site role based in Mesquite, TX. This position will have primary responsibility for preparing and managing construction project billings while also supporting day-to-day accounts payable processing. The ideal candidate is organized, detail-oriented and comfortable managing recurring deadlines in a high-volume construction environment. Prior commercial construction accounting and AIA billing experience is strongly preferred.

Key Responsibilities

• Prepare and submit monthly AIA progress billings, including G702/G703 forms and supporting documentation.
• Maintain project Schedules of Values, retainage, approved change orders and other billing information to ensure accurate and timely submissions.
• Coordinate with project managers and general contractors to resolve billing discrepancies, rejected pay applications and other billing requirements.
• Prepare, obtain and track conditional and unconditional lien waivers and other documentation required for payment.
• Enter, code and process vendor and subcontractor invoices, ensuring proper project/cost-code allocation and required approvals.
• Assist with vendor statement reconciliations, invoice discrepancies, payment inquiries and maintenance of accurate vendor records.
• Work within construction accounting and GC billing platforms while maintaining organized records and meeting multiple monthly billing and AP deadlines.

Qualifications

• Strong billing process and client billing skills, including experience with AIA billing formats
• Proficiency in invoicing and accounts payable procedures
• General accounting knowledge, including general ledger and reconciliation basics
• Effective communication skills for working with internal teams, clients, and vendors
• Experience with construction industry billing or project-based billing
• Competence with accounting and ERP software, as well as Microsoft Excel and other Office applications
• High attention to detail, strong organizational skills, and the ability to manage multiple deadlines
• Associate’s or bachelor’s degree in Accounting, Finance, Business, or equivalent work experience