Billing Specialist

Vaco by Highspring; Kearny (NJ); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Job summary

A growing construction company is seeking a detail-oriented Billing Specialist to manage AIA billing, accounts receivable functions, and financial reporting accuracy. The ideal candidate will have 3+ years of experience in billing or accounting, strong AIA billing knowledge, and proficiency in Sage 100 and Excel. This role offers a full-time position and competitive compensation, including potential bonuses and benefits.

Qualifications

• 3+ years of billing or accounting experience, preferably in the construction industry.
• Strong knowledge of AIA billing processes.
• Hands-on experience with Sage 100 software.

Responsibilities

• Prepare and process AIA billing for construction projects.
• Manage collections efforts, including customer outreach and follow-up.
• Prepare and analyze aging reports and perform AR reconciliations.
• Maintain accurate financial records in Sage 100.
• Partner with project managers to resolve billing discrepancies.

Skills

AIA billing

Sage 100

Excel

Collections

AR reconciliations

Tools

Sage 100

Excel

Job description

Overview

Job Title: Billing Specialist

Location: Kearny, NJ (Onsite)

Industry: Construction

Employment Type: Full-Time

Base pay range: $60,000.00/yr - $70,000.00/yr

Position Overview

Our client, a growing company in the construction industry, is seeking a detail-oriented and proactive Billing Specialist to join their accounting team. This individual will play a key role in managing AIA billing, accounts receivable functions, and ensuring accuracy across financial reporting. The ideal candidate will bring a blend of technical accounting skills and industry knowledge, with the ability to thrive in a fast-paced environment.

Why Join?

This is an excellent opportunity to join a stable and growing construction company where you can make an immediate impact on the accounting team. The role offers variety, visibility across the organization, and the chance to contribute to a collaborative environment.

Information regarding compensation is determined by a range of factors including skills, experience, location, and business needs. The job posting notes the salary range and the potential for discretionary bonuses, along with medical, dental, and vision benefits and a 401(k) retirement plan, as applicable by locality and policy.

Key Responsibilities

• Prepare and process AIA billing for construction projects
• Manage collections efforts, including customer outreach and follow-up
• Prepare and analyze aging reports and perform AR reconciliations
• Maintain accurate and timely financial records in Sage 100
• Partner with project managers and internal teams to resolve billing discrepancies
• Utilize Excel for financial reporting, tracking, and analysis
• Support the accounting team with additional tasks as needed

Qualifications

• 3+ years of billing or accounting experience, preferably within the construction industry
• Strong knowledge of AIA billing processes
• Hands-on experience with Sage 100 software
• Proficiency in Excel (formulas, pivot tables, and reporting)
• Background in collections, aging reports, and AR reconciliations
• Strong attention to detail, organizational skills, and ability to meet deadlines