AI-Enabled Executive Assistant to Chief Compliance Officer

Supermicro; San Jose, Northern (CA, KY); Hybrid; USD 98,000 - 120,000; Full time

Job summary

Supermicro seeks an Executive Assistant to support the Chief Compliance Officer and the broader Compliance organization. The role combines traditional executive assistant duties with hands-on AI-enabled productivity enhancements in a fast-paced, highly sensitive environment.

The successful candidate will manage complex calendars, coordinating with Legal, Compliance, Finance, HR, and outside counsel, while leveraging AI tools to summarize documents, track actions, and streamline communications.

Qualifications

• 5+ years of experience supporting senior executives
• Experience using AI productivity tools, automation platforms, or AI agents
• Strong proficiency with Microsoft Office, Google Workspace, Outlook, Teams, Zoom, Slack
• Experience with workflow/project management tools (ServiceNow, Asana, Monday.com, Jira, Smartsheet, SharePoint)
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and confidential matters
• Comfortable in fast-paced, high-visibility environment

Responsibilities

• Provide direct executive support to the Chief Compliance Officer, including calendar management, meeting coordination, travel arrangements, expense reporting, and follow-up tracking
• Manage complex calendars and prepare relevant materials for meetings
• Coordinate internal and external meetings involving senior executives and key stakeholders
• Prepare, edit, and organize presentations, reports, and trackers
• Maintain confidentiality and exercise sound judgment with sensitive information
• Use AI tools and automation platforms to improve workflow efficiency
• Assist in developing or implementing AI agents or AI-enabled workflows for Compliance operations
• Identify repetitive processes and recommend automation improvements
• Create and maintain trackers, dashboards, and status reports for compliance initiatives
• Support executive meeting preparation and board-level updates
• Help manage department priorities across multiple stakeholders
• Coordinate with IT, Legal Operations, and Compliance Operations for tech adoption
• Assist with onboarding, vendor coordination, PO/invoice processing
• AI & technology responsibilities: evaluate where AI can improve productivity while ensuring security and compliance

Skills

Executive support

Discretion & judgment

Organizational skills

Communication skills

AI productivity tools

Problem solving

Tools

Microsoft Office

Google Workspace

Outlook

Teams

Zoom

Slack

ServiceNow

Asana

Monday.com

Jira

Smartsheet

SharePoint

Job description

Supermicro seeks an Executive Assistant to support the Chief Compliance Officer and the broader Compliance organization. The role combines traditional executive assistant duties with hands-on AI-enabled productivity enhancements in a fast-paced, highly sensitive environment.

The successful candidate will manage complex calendars, coordinating with Legal, Compliance, Finance, HR, and outside counsel, while leveraging AI tools to summarize documents, track actions, and streamline communications.