AI-Driven Executive Assistant (Hybrid, C‑Suite Support)

Universal Audio, Inc.; Scotts Valley (CA); Hybrid; USD 100,000 - 110,000; Full time

Benefits offered by this job

Profit sharing

Medical/Dental/Vision

401K Safe Harbor Contribution

Stock Options

Flexible time-off

Job summary

Universal Audio, Inc. is seeking an experienced Executive Administrative Assistant to support the Office of the CEO in a hybrid Scotts Valley environment. You will manage complex calendars, coordinate meetings and travel, and draft high-level communications for C-level leaders.

The role emphasizes AI-enabled productivity, data-driven insights, and discreet handling of confidential information. Prior experience with cross-functional teams and a proactive, service-oriented mindset is essential.

Qualifications

• Bachelor’s degree or equivalent work experience preferred.
• 5+ years supporting C-level executives in hybrid or distributed teams.
• Proficiency with Google Workspace and Microsoft 365.
• Strong calendar, travel, and expense management skills.

Responsibilities

• Manage complex calendars across time zones and protect focus time.
• Coordinate hybrid meetings and travel, prepare agendas and reports.
• Draft and edit correspondence on behalf of executives; summarize key items.
• Support executives and cross-functional teams as part of an EA group.
• Conduct data research and prepare concise reports for leadership review.
• Ensure confidentiality and discretion in handling sensitive information.

Skills

Google Workspace

Microsoft 365

macOS/iOS proficiency

Video conferencing systems

AI tools usage

Scheduling & calendar management

Excellent written/verbal communication

Discretion and independence

Education

Bachelor’s Degree or equivalent work experience

Tools

Zoom/Google Meet/Teams setup

Confluence/Jira familiarity

Job description

Universal Audio, Inc. is seeking an experienced Executive Administrative Assistant to support the Office of the CEO in a hybrid Scotts Valley environment. You will manage complex calendars, coordinate meetings and travel, and draft high-level communications for C-level leaders.

The role emphasizes AI-enabled productivity, data-driven insights, and discreet handling of confidential information. Prior experience with cross-functional teams and a proactive, service-oriented mindset is essential.