Executive Assistant

Supermicro; San Jose, Northern (CA, KY); Híbrido; USD 98 000 - 120 000; Tempo integral

Resumo da oferta

Supermicro seeks an Executive Assistant to support the Chief Compliance Officer and the broader Compliance organization. The role combines traditional executive assistant duties with hands-on AI-enabled productivity enhancements in a fast-paced, highly sensitive environment.

The successful candidate will manage complex calendars, coordinating with Legal, Compliance, Finance, HR, and outside counsel, while leveraging AI tools to summarize documents, track actions, and streamline communications.

Qualificações

• 5+ years of experience supporting senior executives
• Experience using AI productivity tools, automation platforms, or AI agents
• Strong proficiency with Microsoft Office, Google Workspace, Outlook, Teams, Zoom, Slack
• Experience with workflow/project management tools (ServiceNow, Asana, Monday.com, Jira, Smartsheet, SharePoint)
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and confidential matters
• Comfortable in fast-paced, high-visibility environment

Responsabilidades

• Provide direct executive support to the Chief Compliance Officer, including calendar management, meeting coordination, travel arrangements, expense reporting, and follow-up tracking
• Manage complex calendars and prepare relevant materials for meetings
• Coordinate internal and external meetings involving senior executives and key stakeholders
• Prepare, edit, and organize presentations, reports, and trackers
• Maintain confidentiality and exercise sound judgment with sensitive information
• Use AI tools and automation platforms to improve workflow efficiency
• Assist in developing or implementing AI agents or AI-enabled workflows for Compliance operations
• Identify repetitive processes and recommend automation improvements
• Create and maintain trackers, dashboards, and status reports for compliance initiatives
• Support executive meeting preparation and board-level updates
• Help manage department priorities across multiple stakeholders
• Coordinate with IT, Legal Operations, and Compliance Operations for tech adoption
• Assist with onboarding, vendor coordination, PO/invoice processing
• AI & technology responsibilities: evaluate where AI can improve productivity while ensuring security and compliance

Conhecimentos

Executive support

Discretion & judgment

Organizational skills

Communication skills

AI productivity tools

Problem solving

Ferramentas

Microsoft Office

Google Workspace

Outlook

Teams

Zoom

Slack

ServiceNow

Asana

Monday.com

Jira

Smartsheet

SharePoint

Descrição da oferta de emprego

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Location: San Jose, California, United States

About Supermicro:

Supermicro® is a Top Tier provider of advanced server, storage, and networking solutions for Data Center, Cloud Computing, Enterprise IT, Hadoop/ Big Data, Hyperscale, HPC and IoT/Embedded customers worldwide. We are the #5 fastest growing company among the Silicon Valley Top 50 technology firms. Our unprecedented global expansion has provided us with the opportunity to offer a large number of new positions to the technology community. We seek talented, passionate, and committed engineers, technologists, and business leaders to join us.

Job Summary:

We are looking for a highly capable, technology-forward Executive Assistant to support the Chief Compliance Officer and the broader Compliance organization. This role requires exceptional executive support skills, strong judgment, discretion, and the ability to operate in a fast-paced, highly sensitive environment.

The ideal candidate will not only manage traditional executive assistant responsibilities, but will also have hands-on experience using AI tools, workflow automation, and AI agents to improve productivity, organize information, streamline follow-up, and support operational execution. This person should be comfortable identifying repetitive processes, building or coordinating AI-enabled solutions, and helping the Compliance organization work more efficiently.

Essential Duties and Responsibilities:

Key Responsibilities

• Provide direct executive support to the Chief Compliance Officer, including calendar management, meeting coordination, travel arrangements, expense reporting, document preparation, and follow-up tracking.

Manage complex calendars, prioritize competing demands, and ensure the CCO is prepared for meetings with relevant materials, background information, agendas, and action items.

Coordinate internal and external meetings involving senior executives, Legal, Compliance, Sales, Operations, Finance, HR, outside counsel, auditors, consultants, and other key stakeholders.

Prepare, edit, and organize presentations, reports, meeting materials, correspondence, trackers, and other business documents.

Maintain confidentiality and exercise sound judgment when handling sensitive compliance, legal, investigative, personnel, and business information.

Use AI tools and automation platforms to improve workflow efficiency, including summarizing documents, organizing meeting notes, tracking action items, drafting communications, managing tasks, and creating repeatable processes.

Assist in developing, testing, or implementing AI agents or AI-enabled workflows to support Compliance operations, such as document intake, task routing, policy tracking, audit follow-up, investigation support, training coordination, and reporting.

Identify manual or repetitive processes and recommend practical automation or AI-enabled improvements.

Create and maintain trackers, dashboards, and status reports for compliance initiatives, investigations, audits, training, policy updates, and executive follow-up items.

Support preparation for executive meetings, committee meetings, board-level updates, compliance reviews, audits, and regulatory or customer-facing meetings.

Help manage department priorities by tracking deliverables, deadlines, approvals, escalations, and dependencies across multiple stakeholders.

Coordinate with IT, Legal Operations, Compliance Operations, and other internal teams to support technology adoption and process improvements.

Assist with onboarding, vendor coordination, purchase orders, invoices, department communications, and other administrative or operational needs

AI and Technology Responsibilities

• Use AI tools responsibly and securely to assist with drafting, summarization, research organization, meeting preparation, document review support, and workflow management.
• Support the creation and use of AI agents or automated workflows for repeatable administrative and compliance-related tasks.
• Help evaluate where AI can improve productivity while maintaining confidentiality, data protection, privilege, and compliance requirements.
• Maintain organized prompts, workflows, process documentation, and standard operating procedures for AI-enabled tools.
• Partner with stakeholders to ensure AI usage is appropriate for sensitive information and consistent with company policies.\
• Stay current on emerging AI productivity tools and recommend practical applications for the executive office and Compliance function.

Qualifications:

Required Qualifications

5+ years of experience supporting senior executives, preferably in a public company, legal, compliance, technology, manufacturing, semiconductor, or highly regulated environment.

Strong experience with executive calendar management, meeting planning, travel coordination, expense processing, and executive communications.

Demonstrated experience using AI productivity tools, automation platforms, or AI agents in a business setting.

Strong proficiency with Microsoft Office, Google Workspace, Outlook, Teams, Zoom, Slack or similar collaboration tools.

Experience with workflow tools, project management tools, document management systems, or ticketing platforms such as ServiceNow, Asana, Monday.com, Jira, Smartsheet, SharePoint, or similar systems.

Excellent written and verbal communication skills.

Strong organizational skills and ability to manage multiple priorities, deadlines, and confidential matters.

High degree of professionalism, discretion, judgment, and follow-through.

Ability to work independently, anticipate needs, and solve problems without requiring constant direction.

Comfortable working in a fast-paced environment with frequent changes, urgent requests, and senior-level visibility.

Preferred Qualifications

• Experience supporting a Chief Compliance Officer, General Counsel, Chief Legal Officer, CFO, CEO, or other C-suite executive.
• Experience in compliance, legal, investigations, audit, risk management, export controls, global trade, data privacy, cybersecurity, or corporate governance.
• Hands-on experience building or configuring AI agents, GPT-based assistants, automation workflows, or no-code/low-code tools.
• Experience using tools such as ChatGPT Enterprise, Microsoft Copilot, Gemini, Claude, Zapier, Power Automate, ServiceNow, Notion AI, Airtable, or similar platforms.
• Experience handling privileged, confidential, regulatory, or investigation-related materials.
• Experience preparing board materials, executive committee materials, dashboards, or management reports.
• Proficiency in Mandarin Chinese (spoken and written)

Salary Range

$98,000 - $120,000

The salary offered will depend on several factors, including your location, level, education, training, specific skills, years of experience, and comparison to other employees already in this role. In addition to a comprehensive benefits package, candidates may be eligible for other forms of compensation, such as participation in bonus and equity award programs.

EEO Statement

Supermicro is an Equal Opportunity Employer and embraces diversity in our employee population. It is the policy of Supermicro to provide equal opportunity to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or special disabled veteran, marital status, pregnancy, genetic information, or any other legally protected status.