AI-Driven Recruiting Coordinator

RecruiterForge; United States; On-site; USD 60,000 - 90,000; Full time

Job summary

RecruiterForge is seeking a Recruiting Coordinator to orchestrate interview scheduling across engineering, research, product, and GTM teams. You will manage calendars, time zones, interviewer coordination, and travel logistics while maintaining a welcoming candidate experience.

You will leverage AI-driven workflows and Ashby to boost efficiency, improve data accuracy, and shorten scheduling times. Flexibility and discretion are essential in a fast-growing environment.

Qualifications

• Ability to manage multiple calendars, time zones, and stakeholders accurately.
• Strong written communication skills and a thoughtful approach to candidate interactions.
• Ability to design workflows that combine human judgment with regular AI use.
• Ability to build templates, automations, or systems that reduce repetitive work.
• Commitment to maintaining accurate and reliable applicant tracking data.
• Ability to adapt to rapid change, learn new tools, and manage shifting requests.
• Discretion when handling sensitive information.

Responsibilities

• Schedule interview loops within 2 business days of candidate advancement, meeting this service target at least 90% of the time.
• Coordinate calendars, time zones, stakeholders, virtual interviews, onsite interviews, and candidate travel logistics.
• Provide clear, timely, and welcoming communication throughout the candidate experience.
• Use AI and automation to reduce average scheduling time by 25%.
• Maintain at least 98% accuracy in Ashby across candidate stages, feedback, and dispositions.
• Follow up with interviewers to achieve at least 90% feedback submission within 24 hours.
• Build reusable templates, automations, and workflows that eliminate recurring manual tasks.
• Recommend 2-3 actionable hiring process improvements per quarter, with at least one implemented or piloted each quarter.
• Coordinate changing priorities with your manager and flag scheduling conflicts early.
• Protect confidential candidate and interview information.

Skills

Calendar management

Written communication

Workflow design

Templates & automation

Data accuracy

Discretion

Tools

Ashby

Zapier

LLM prompts

Scripting

Job description

RecruiterForge is seeking a Recruiting Coordinator to orchestrate interview scheduling across engineering, research, product, and GTM teams. You will manage calendars, time zones, interviewer coordination, and travel logistics while maintaining a welcoming candidate experience.

You will leverage AI-driven workflows and Ashby to boost efficiency, improve data accuracy, and shorten scheduling times. Flexibility and discretion are essential in a fast-growing environment.