Architecture Project Coordinator – Admin & Scheduling

SSOE Group; Birmingham (AL); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health, dental and vision insurance

Life insurance

401k

PTO and holidays

Job summary

SSOE Group is hiring a Project Management Assistant for the Birmingham, AL area to support projects within our Architecture team. The role involves assisting Project Managers with administrative tasks, maintaining project files, and helping with schedules, spreadsheets, cost estimates, databases, and reporting.

You will work closely with PMs and participate in coordinating printing, documents, and meetings, with occasional travel and a valid driver’s license required.

Qualifications

• Associate or Bachelor degree-tracked in business field or high school diploma with 2 years of data entry experience.
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to work under deadlines.

Responsibilities

• Assists Project Managers with day-to-day administrative tasks.
• Establishes and maintains project filing systems and correspondence files.
• Performs light typing tasks including transmittals, envelopes, and forms.
• Coordinates printing and distribution of project documents and manuals.
• Assists with preparation of permits and submittals.
• Sets up and assists with project scheduling, spreadsheets, cost estimates, databases, and reports.
• Attends administration meetings and project meetings as needed.
• May travel to branch offices or client facilities for coordination.

Skills

Data entry

Verbal communication

Written communication

Organizational skills

Deadline oriented

Education

Associate or Bachelor degree in business field

High school diploma + 2 years data entry experience

Job description

SSOE Group is hiring a Project Management Assistant for the Birmingham, AL area to support projects within our Architecture team. The role involves assisting Project Managers with administrative tasks, maintaining project files, and helping with schedules, spreadsheets, cost estimates, databases, and reporting.

You will work closely with PMs and participate in coordinating printing, documents, and meetings, with occasional travel and a valid driver’s license required.