AI-Driven Executive Assistant: Operations & Proposals

Trofholz Technologies, Inc.; Rocklin (CA); On-site; USD 32,000 - 39,000; Full time

Job summary

Trofholz Technologies, Inc. is seeking an organized, AI-forward executive operations partner to coordinate operations, business development, marketing, and proposal activity across Yvonne Pire’s portfolio.

You will translate direction into action, manage complex calendars, and maintain relentless follow-through in a fast-paced environment. Responsibilities include calendar management, professional communications, and coordinating with employees, clients, partners, and vendors.

Qualifications

• Advanced AI fluency and ability to leverage AI tools to improve speed and quality.
• Strong coordination, organization, and professional communication.
• Experience supporting executive operations, proposals, or business development.

Responsibilities

• Coordinate executive operations across Yvonne and portfolio businesses.
• Manage calendar, inbox, travel, and meeting prep with follow-through.
• Draft and refine communications using Claude and AI tools.
• Coordinate proposals from kickoff to submission, with schedules and reviews.
• Track commitments and drive actions with owners and deadlines.
• Support marketing, BD, and client/developer communications.
• Capture decisions and turn AI conversations into organized workstreams.

Skills

AI fluency

Coordination

Communication

Proposal process

Initiative

Growth mindset

Discretion

Education

Bachelor's or Associate degree

Tools

Claude AI

Job description

Trofholz Technologies, Inc. is seeking an organized, AI-forward executive operations partner to coordinate operations, business development, marketing, and proposal activity across Yvonne Pire’s portfolio.

You will translate direction into action, manage complex calendars, and maintain relentless follow-through in a fast-paced environment. Responsibilities include calendar management, professional communications, and coordinating with employees, clients, partners, and vendors.