AI-Driven EA & Project Coordinator for Four VPs

Socket.dev; Garland (TX); On-site; USD 75,000 - 85,000; Full time

Job summary

Omninet Capital, LLC is seeking an organized Executive Assistant & Project Coordinator to support four senior leaders across Multifamily Operations, Construction, Interior Design & Procurement, and Litigation. The role emphasizes AI-enabled workflows, proactive prioritization, and structured execution to keep deadlines and priorities on track.

The candidate will manage calendars, coordinate complex projects, and drive efficiency through technology.

Qualifications

• 5+ years in executive support, project coordination, office management, or operations.
• Demonstrated experience supporting multiple senior executives simultaneously.
• Strong project coordination skills across multiple workstreams, deadlines, and stakeholders.
• Strong comfort with technology and demonstrated interest in AI, automation, and emerging productivity tools; experience with project-management or collaboration platforms strongly preferred.
• Exceptional organizational skills, attention to detail, and written and verbal communication.
• Sound judgment with confidential and sensitive information.
• Ability to work independently, anticipate needs, and shift quickly between priorities in a fast-paced environment.
• Experience in real estate, property management, construction, procurement, or legal is a plus.

Responsibilities

• Maintain project trackers, timelines, task lists, meeting notes, and status reports across all supported functions.
• Coordinate deliverables among executives, internal departments, property teams, vendors, and outside partners.
• Follow up on open items, flag upcoming deadlines, and escalate issues as needed.
• Build repeatable processes, templates, and systems that improve consistency and execution.
• Own special projects and cross-functional initiatives as assigned.
• Manage calendars, meetings, travel, and rapidly changing schedules for four executives with competing priorities.
• Proactively prioritize requests and keep executives focused on the most important deadlines and deliverables.
• Coordinate internal and external meetings, including agendas, materials, presentations, and follow-up.
• Serve as a professional point of contact for employees, vendors, consultants, attorneys, and contractors.
• Serve as a technology-forward resource to the executives and teams supported by this role.
• Use AI tools to draft and summarize materials, organize information, conduct research, and build presentations.
• Help executives adopt and effectively use new tools; quickly learn new systems and become the go-to resource.
• Oversee day-to-day office functionality, organization, and readiness for employees and visitors.
• Coordinate supplies, equipment, vendors, and facilities needs.
• Support onboarding logistics and workspace preparation for new hires.
• Coordinate team events, lunches, and visitors; partner with HR, IT, and Accounting to resolve office needs.

Skills

Executive support

Project coordination

Office management

Technology & AI interest

Strong communication

Job description

Omninet Capital, LLC is seeking an organized Executive Assistant & Project Coordinator to support four senior leaders across Multifamily Operations, Construction, Interior Design & Procurement, and Litigation. The role emphasizes AI-enabled workflows, proactive prioritization, and structured execution to keep deadlines and priorities on track.

The candidate will manage calendars, coordinate complex projects, and drive efficiency through technology.