Executive Assistant & Project Coordinator

Omninet Property Management; Garland (TX); On-site; USD 75,000 - 85,000; Full time

Job summary

Omninet Capital LLC seeks a highly organized Project Coordinator & Office Manager to drive execution across multifamily operations, construction, procurement, and litigation. You will create structure, manage multiple workstreams, and leverage AI to speed and improve processes.

You will ensure momentum, provide dashboards, and coordinate onboarding and office needs onsite in Garland, TX. The role emphasizes accountability, proactive problem-solving, and building scalable systems for team

Qualifications

• 5+ years of experience in project coordination, office management, operations, or a similar execution-focused role.
• Ability to manage multiple projects and workstreams simultaneously with strong ownership of deadlines.
• Strong project coordination skills: trackers, decisions, action items, and status updates.
• Advanced comfort with technology and a genuine interest in AI, automation, and productivity tools; hands-on AI use preferred.
• Exceptional organizational skills and clear written and verbal communication.
• Strong judgment, resourcefulness, and comfort handling confidential information.

Responsibilities

• Use AI tools to turn meetings, notes, emails, and source materials into summaries, action plans, project documentation, and first drafts.
• Leverage AI to build presentations, compare information, synthesize data, create templates, and accelerate routine project work while maintaining accuracy.
• Identify repetitive workflows that can be simplified through AI or automation and help implement solutions.
• Build templates, SOPs, trackers, prompts, and lightweight workflows to improve consistency, speed, and accountability.
• Learn new systems quickly and become a go-to resource for technology adoption across teams.
• Own follow-up from project meetings, track action items to completion, and flag risks and delays.

Skills

Project coordination

Office management

Operations

AI / automation

Communication

Confidential info handling

Job description

We are seeking a highly organized, resourceful, and technology-forward Project Coordinator & Office Manager to drive execution across Multifamily Operations, Construction, Procurement, and Litigation.

This is a hands-on coordination role for someone who creates structure, keeps multiple workstreams moving, and uses AI and technology to make work faster and more effective. The ideal candidate is highly accountable, anticipates next steps, follows through relentlessly, and enjoys building better systems for how teams communicate, track work, and execute.

The right person will make teams more organized, more informed, and more effective by creating structure, driving follow-through, and ensuring projects do not lose momentum between meetings or departments. They will be known for responsiveness and practical problem-solving, and will actively use AI, technology, and strong project-management practices to make work easier, faster, and more consistent.

Responsibilities

AI, Technology & Process Improvement

• Use AI tools to turn meetings, notes, emails, and source materials into summaries, action plans, project documentation, research, and first drafts.
• Leverage AI to build presentations, compare information, synthesize data, create templates, and accelerate routine project work while maintaining strong judgment and accuracy.
• Identify repetitive or manual workflows that can be simplified through AI, automation, or better use of existing systems, and help implement practical solutions.
• Build repeatable templates, SOPs, trackers, prompts, and lightweight workflows that improve consistency, speed, and accountability across teams.
• Quickly learn new systems and become a go-to resource for technology adoption, helping teams use available tools more effectively.

Project Coordination & Execution

• Own follow-up from project meetings, track open action items to completion, and proactively flag risks, dependencies, and potential delays.
• Create concise project updates and dashboards that give stakeholders visibility into priorities, progress, blockers, and next steps.
• Own special projects and cross-functional initiatives from initial planning through implementation and closeout.

Office Management & Operations

• Oversee day-to-day office functionality, organization, readiness, and employee and visitor experience.
• Manage office supplies, equipment, facilities requests, building and vendor coordination, and general workplace needs; track issues through resolution.
• Coordinate workspace setup and office onboarding logistics for new hires, partnering with HR and IT to ensure employees are ready on day one.
• Organize office events, team lunches, visitors, vendor access, and other workplace logistics as needed.

Qualifications

• 5+ years of experience in project coordination, office management, operations, implementation, or a similarly execution-focused role.
• Demonstrated ability to manage multiple projects and workstreams simultaneously, with strong ownership of deadlines, dependencies, and follow-through.
• Strong project coordination skills, including building trackers, documenting decisions, driving action items, and communicating status clearly to stakeholders.
• Advanced comfort with technology and a genuine interest in AI, automation, and emerging productivity tools; hands-on experience using AI in day-to-day work strongly preferred.
• Exceptional organizational skills, attention to detail, and written and verbal communication.
• Strong judgment, resourcefulness, and comfort working with confidential or sensitive information.
• Ability to work independently, anticipate what is needed next, and shift quickly among priorities in a fast-paced environment.
• Experience in real estate, property management, construction, procurement, legal operations, or another project-driven environment is a plus.

Location: Garland, TX (Onsite)

Job Type: Regular, Full-Time

Compensation Range: $75,000-$85,000

Omninet Capital, LLC is an Equal Opportunity Employer and is committed to maintaining a workplace free from discrimination and harassment. We recruit, employ, train, compensate, and promote without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, veteran or military status, or any other status protected by applicable federal, state, or local laws.

About Omninet Capital LLC

Omninet Capital is a vertically integrated private real estate investment and property management firm headquartered in Beverly Hills, California. Founded and led by its principals, the firm owns and operates a diversified portfolio of multifamily and commercial assets across the United States, with approximately 300 professionals managing the platform end-to-end — from acquisitions, capital markets, and asset management to property operations, construction, accounting, legal, and technology.

Our edge is operational. Because we underwrite, close, and operate our own assets, every member of the acquisitions team works alongside the people ultimately responsible for executing the business plan. We combine institutional rigor with the speed and conviction of a principal investor, while increasingly leveraging AI and automation to accelerate underwriting, sharpen decision‑making, and uncover opportunities others miss.